Office Specialist 2 (Student Services)

State of Oregon - Salem, OR (30+ days ago)3.9


Announcement: EDUC18-0510
Office Specialist 2
Office of Student Services
Oregon Department of Education
Salem, Oregon

The Oregon Department of Education's passion extends beyond the classroom. We seek to foster equity and excellence for every learner through collaborations with educators, partners, and communities. A career at ODE means collaborating with passionate and talented professionals whose influence reaches teachers, administrators, parents, and most importantly students. Our culture flourishes by embracing diversity and innovation. We strive to remove systemic barriers and define success by providing more equitable opportunities for the children of Oregon.

The Office of Student Services (OSS) is responsible to ensure the free appropriate public education for all children with disabilities in Oregon, birth through age 21, and assures that the education of these children is a vital element of Education Reform activities. The Office maintains educational services to students who are incarcerated in local, regional, and state correctional facilities. The Office maintains and directs the Oregon School for the Deaf (OSD). This Office provides technical assistance to school districts and regional programs; leads in program development and improvement of services; works cooperatively with educators and parents to improve the achievement of students with diverse learning needs; contracts for provision of state operated programs and services locally; monitors districts for compliance with state and federal law; and monitors educational services for children and youth with disabilities.

The Office Student Services functions internally with several work centers: Education Programs and Assessment, System Performance Review, Regional Programs and Best Practices, Dispute Resolution, Early Intervention/Early Childhood Special Education, Youth Corrections Education, LTCT/Hospital Education programs, School Health, Safe Schools, Child Nutrition, Pupil Transportation/Fingerprinting Unit, and OSD. Staff interacts across work center responsibilities and throughout the Department to pursue the mission and goals of the Department of Education as well as the performance goals of the Office.

We are recruiting for a permanent, full-time Office Specialist 2. This position is located in Salem, Oregon, and is classified and represented by Service Employees International Union (SEIU).

Click here to view the job description.

To qualify for this position, you must have two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR an Associate's degree in Office Occupations or Office Technology; OR graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Successful candidates will have the following skills:
Excellent customer service experience both written and verbal.
Proficient in Microsoft office (Word, Excel, Access, Outlook and PowerPoint).
Effective communicator.
Strong organizational skills.
Outstanding attention to detail.
Able to work efficiently in a professional team environment as well as independently.
Confidence and ability to accomplish job functions with minimal supervision.
Ability to support and maintain positive relationships with multiple customers.
Skill in prioritizing multiple demands and projects with competing deadlines.
Ability to manage multiple calendars.
Ability to effectively take minutes.

The working conditions for this position include: Pressure of frequent deadlines and rush jobs. Interruptions from telephones and persons seeking information that require the handling of several projects/tasks in a timely manner. Long periods of sitting at a computer. Occasional in-state travel is required.

To Apply:
Complete electronic application including supplemental questions.
Attach a cover letter that addresses why you believe your background and experience make you the ideal candidate for this position.
Attach veteran documentation if you are asking for veteran points. To receive veteran preference points, you must attach appropriate documentation.
Failure to complete these steps may result in disqualification of your application.

This job announcement may be used to fill future vacancies in this class of work. Apply now if you are interested in this or future vacancies.

Background Check: Applicants will be subject to a thorough background investigation which may include fingerprinting and driving record check. Adverse background data may be grounds for immediate disqualification. Conviction of a crime will not automatically preclude an appointment. The circumstances involved in the conviction will be considered.

E-Recruit Application Help and Support AND Veterans Preference Information

Application Technical Issues: If you have application login problems, get an error message during the application process, or are experiencing other technical (computer related) difficulties, please call the NEOGOV help line for assistance at 1-855-524-5627.

The Department of Education does not offer VISA sponsorships. On the first day of employment, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.

The Department of Education is an equal opportunity, affirmative action employer committed to a diverse workforce.
Core benefits

Medical, vision and dental insurance

Comprehensive medical, dental and vision plans for the employee and qualified family members
$5,000 in employee basic life insurance
Retirement benefits

Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
Employer paid defined benefit and defined contribution programs
**Effective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95%. Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS.

Paid leaves and other benefits

Sick leave earned at the rate of 8 hours per a month with no maximum accumulation
Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments
24 hours personal leave earned each fiscal year
Ten paid holidays a year
The state also provides access to an innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources.

Optional benefits

Term life (employee, spouse or domestic partner, and dependents
Long-term and short-term disability
Accidental Death and Dismemberment
Long-term care (self and eligible family members)
Flexible spending accounts
Option to enroll in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.

The following information describes typical benefits available for employees. Actual benefits received may differ by position or branch of government or be prorated for other than full time work.