The City of Louisville is seeking a qualified Police Records Technician II or Police Records Technician III. Seeking an experienced professional to join our team and assist with high-level projects such as implementing a new Records Management System, and has proven experience with NIBRS reporting. Salary will be based on years of experience and professional qualifications. See below for further details.
Under general supervision performs a variety of policy records functions including entering police records, compiling statistics, and responding to requests for criminal justice records in accordance with federal, state, and local policies and procedures.
Records Technician II:
Hiring Range: $20.13 - $23.15
Salary Range: $20.13 - $26.62
Records Technician III:
Hiring Range: $22.64 - $26.04
Salary Range: $22.64 - $29.94
Examples of Duties
Administers and maintains complete and confidential police records for the Louisville Police Department on computer as well as hard copy
Enters, stores and retrieves police records on police networks to include National Crime Information Center/Colorado Crime Information Center (NCIC/CCIC) computers and the National Incident-Based Reporting System (NIBRS) and Body-Cam recording system.
Handles confidential material and information.
Reviews and releases copies of reports or other data in accordance with federal and state statutes, open records laws and department policies and procedures.
Handles citizen inquiries and provides reports and information as requested and as allowed by law.
Answers the department's telephones and two way radio, collects and disseminates information and directs callers to appropriate areas or individuals.
Compiles prepares, and scans reports; searches files and other sources to develop background materials; assists in a variety of office tasks.
Compiles statistical data pertaining to crime, police service and related activities as required.
Conducts background and criminal activity for citizens and governmental agencies.
Uses Computer Aided Dispatch terminal and office telephone equipment to page officers and send calls to be dispatched.
Transmit reports by mail or electronically to the District Attorney and other law enforcement agencies.
Records Technician II Requirements:
2 years law enforcement records experience in a municipal, county or state agency
2 years direct experience with NIBRS crime reporting and maintaining compliance with CBI standards
2 years CCIC/NCIC operator experience (plus current OSN)
Training in handling Colorado Open Records and Criminal Justice Records
CCRN Master Certification
Affiliation with the Association of Law Enforcement Records Technicians, Supervisors, and Managers (ALERT/SAM)
State of Colorado Notary Public certification of ability to obtain within first 6 months
Desired Qualifications: Associates degree in business or related area of study
Records Technician III (not a Supervisory position) Requirements:
Must meet all requirements of a Records Technician II
4 years law enforcement records experience in a municipal, county or state agency
Sex Offender Registration Certification or ability to obtain within first 6 months
Able to perform advanced level CCIC/NCIC entries and assist with audits
Review all police reports for accuracy and completeness for NIBRS compliance
Perform advanced administrative duties in the Records Management System
Ability to effectively schedule, organize, assign, review and coordinate the daily activities of the Records work unit during the absence of the Administrative Corporal
Ability to work independently with little or no supervision
Identify, analyze and address problems and trends in a timely manner
Identify equipment and procedural problems and recommend corrective action
Organize activities in order to complete complex, routine, or repetitive tasks in accordance with priorities, multiple demands, and/or deadlines
Desired Qualifications: Associates degree or BA/BS degree in Business Administration. Experience in implementation of a new Records Management System
KNOWLEDGE, SKILLS, AND ABILITIES:
Work well with difficult and/or demanding people
Must possess excellent customer service, interpersonal and organizational skills. Work effectively and courteously with the public, employees and other criminal justice agencies to deliver effective services.
Excellent computer skills and use of Microsoft Office programs such as Word and Excel and the ability to carry out a wide scope of secretarial and clerical procedures.
Ability to organize and prioritize workload to meet critical deadlines.
Ability to work under pressure with frequent interruptions, unusual demands, and changing priorities.
Excellent grammar and knowledge of business English to include speaking, writing, spelling, punctuation with the ability to compose effective and accurate correspondence and reports.
Knowledge of contemporary office practices, methods and procedures
Knowledge of police records to include the laws rules and regulations applicable to police records storage, retrieval and dissemination.
Exercise independent judgment and use discretion to work on highly confidential tasks some of which involve criminal activities.
Ability to operate modern office equipment such as copier, microfilm, CCIC/NCIC and NIBRS computer programs and terminal, calculator, transcribing machine and typewriter.
Ability to work Monday-Friday from 8 a.m. to 5 p.m. although some nights, weekends, holidays may be required.
Licensure, Certification, Work Environment, Work Comp Code, FLSA & Other:
Successful completion of a thorough background investigation to include: Submission of fingerprint cards to Federal Bureau of Investigation and the Colorado Bureau of Investigation for a national criminal history clearance, drug test, employment history review and polygraph or other truth verification examination.
United States Citizenship: Candidates must be a United States citizen or possess proper I-9 documentation. Also must be able to effectively communicate in written and spoken English.
Valid Colorado Driver License.
The following may disqualify any applicant from consideration:
Any felony conviction for, or regular use of, any illicit or Schedule I, II, III, IV or V controlled substance in the last 36 months, any history involving the illicit sale, distribution or transfer of controlled substances. Any deception, false statements or material omissions at any phase in the application and selection process. The use, sale, possession, or transfer of marijuana or marijuana concentrate, including medical marijuana, in the previous 3 years. (There will be zero tolerance for regular marijuana use, or use of any other controlled substance in previous 36 months).
While performing the duties of this job, the employee is regularly required to sit; use hands, fingers, handle, or feel objects, tools, or controls; and talk or hear. The employee is required to walk and reach with hands and arms. The employee may occasionally lift and/or move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
The work is performed in a controlled office environment. The noise level in the work environment is usually low to moderate
The City of Louisville offers Equal Opportunity for employment and advancement to all qualified applicants and employees. It is the city's policy not to discriminate on the basis of race, religion, creed, sex, age, national origin, ancestry or disability unless related to a bona fide occupation qualification. This policy applies to all aspects of employment and the provision of the municipal services. The Human Resources Director has been designated as the compliance coordinator for persons with disability seeking employment and will provide reasonable accommodations for testing and employment to qualified applicants.