The Payroll Manager is responsible for managing the multi-state weekly, bi-weekly and monthly payrolls, ensuring the integrity of payroll information, and meeting all government reporting requirements for payroll taxes, withholding and employer contributions. This position also submits applicable tax filings and vendor payments, assists personnel in other offices with payroll questions, prepares and audits general ledger accounts and journal entries, and is responsible for the budget and analyses of benefit-related payroll premiums.
- Provides leadership and strategy for payroll organizations
- Manages Payroll staff and backs up the Payroll Coordinator on payroll
- Prepares semi-annual performance reviews, as well as career development, and assesses training needs
- Establishes goals and objectives for staff and metrics to measure performance.
- Works closely with HRIS and Benefits to ensure data integrity of integrated Payroll/HR system
- Ensures the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely
- Responds to end-user phone calls, emails, faxes and questions in a timely and professional manner
- Performs all job functions in compliance with applicable federal, state, local and Firm policies and procedures
- Verifies a variety of payroll-related information (e.g., time sheets, direct deposits, wage attachments, benefits, etc.) for the purpose of ensuring accurate processing and distribution of payroll
- Establishes procedures and process mapping for all payroll-related responsibilities
- Serves as advisor to the Firm in regards to payroll tax law and benefit changes
- Prepares quarterly and annual federal, state and local tax payments and returns by deadlines and ensures accurate completion and reconciliation
- Communicates with external parties (city, state and federal agencies) for the purpose of ensuring accurate processing of payroll deductions/garnishments
- Maintains and establishes earnings, deductions, tax codes, pay group setups and pay calendars
- Prepares annual HR census reporting, annual benefit audits and external and internal audit reporting as needed
- Verifies all direct deposit files transmitted through the payroll system
- Prepares audit reports and assists in implementing audits in the Payroll Department
- Coordinates and prioritizes the flow of information needed for processing the payroll
- Reviews COLA for expartiate employees
- Responsible for processing education and relocation payments to employees
- Reviews automatic general ledger journal entry feed
- Reviews general ledger payroll account reconciliations and journal entries prepared for support staff
- Coordinates year-end processing and timely issuance of W2's, including balancing of compensation and relocation reporting for transfers in/out of the U.S. and managing the input and verification of additional income figures to be included on the W2's
- Stays abreast of changes in laws affecting payroll, implements those changes in the payroll system and communicates changes to the Firm
- Reviews and oversees premium payments to carriers and balancing of payroll deductions, as well as timely and accurate balancing and reconciliations of assigned general ledger accounts
- Prepares Firm budget for payroll taxes
- Analyzes budget information, making comparative analyses on a quarterly basis, including explanation of budget data and assumptions
- Coordinates and completes payroll function testing for PeopleSoft software updates based on annual schedule received
- Responsible for processing international payrolls including general ledger reconciliations
- Responsible for Secondment Analyses upon request
- Responsible for setup and registering new taxing jurisdictions
- Responsible for completing monthly BLS reporting data
- Prepares New York Disability benefit and payroll reporting
Essential Job Specifications/Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Proven thorough knowledge of payroll tax regulations, the ability to meet tight deadlines and ensure accuracy with highly confidential materials
- Demonstrated proficiency in Excel, Word and Peoplesoft or other HRIS system
- Proven thorough knowledge of accounting processes and procedures with emphasis on account reconciliations
- Ability to perform data analysis and generate reports as needed
- Ability to deal professionally and communicate clearly and concisely, both verbally and in writing, with internal and external clients on all levels
- Ability to handle multiple tasks in a fast-paced environment and perform work without appreciable direction
- Allocates time and resources efficiently, focusing on ever-shifting priorities; continually seeks ways to improve individual/team efficiency
- This position is in a critical needs area and may need to work extra hours and/or weekends to meet payroll deadlines
- Requires the ability to regularly report to work on the days and times scheduled
General Accounting Knowledge
This position has direct supervisory responsibilities.
This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
NOTE: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
No travel is required for this position.
- Bachelors degree in Accounting
- Minimum five (5) years experience managing a multi-state payroll department, including staff
- Experience with budgeting and general ledger/premium payments a plus
- CPP preferred
Equal Opportunity Employer
The above statements are intended to describe the general nature and level of work being performed by the incumbent in the position. They are not intended to be an exhaustive list of all responsibilities, duties and skills of the employee. Duties and responsibilities may change at any time with or without notice.
Job Type: Full-time
- General Ledger: 2 years
- Peoplesoft: 2 years
- Payroll: 5 years
- payroll tax law: 2 years
- budgeting: 2 years