Administrative Associate

George Washington University - Foggy Bottom, DC4.0

The George Washington University School of Medicine and Health Sciences is seeking an energetic self -starter to join the team as an Administrative Associate. This individual will join a fast paced, high energy team and have day to day responsibility for providing administrative support to the office of Resource Management and Operations and assisting with events and meetings hosted by SMHS.

This Administrative Associate position provides enhanced administrative support. The position maintains and reconciles purchasing cards for departmental, institutional or work unit accounts, and coordinates the schedules and maintains calendar(s) for assigned staff, regularly prioritizing and arranging meetings, conferences and appointments. This position assists with budget preparation and composes reports related to status of department budgets or project funding requirements, and ensures compliance with sponsor and federal expenditure guidelines. This position will anticipate and prepares background materials needed, and liaisons with managers to ensure office administration policies, programs, and activities are appropriate for their needs. The Administrative Associate typically plans, prioritizes, and manages maintenance and space activities and upgrades to equipment, facilities, and systems to minimize disruptions to business activities. This position is responsible for the hiring, training, and supervision of temporary staff, and oversees the customer service efforts of the front desk, to include referring constituents and resolving concerns as appropriate. The successful candidate will also support the successful development and implementation of special Resource Management and Operations projects and maintain the department’s website. Additionally, the position is responsible for assisting with the coordination and logistics of all aspects of events (pre-planning, onsite execution and post event wrap up). This includes the scheduling and booking of event space, logistical details such as meeting room setup, coordinating registration/building access, post event surveys and processing of final invoices.

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:
Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Typical Hiring Range $23.71 - $30.84 How is pay for new employees determined at GW?
Campus Location: Foggy Bottom, Washington, D.C.
College/School/Department: School of Medicine and Health Sciences (SMHS)
Family Administration
Sub-Family Administrative / Operations
Stream Individual Contributor
Level Level 1
Full-Time/Part-Time: Full-Time
Hours Per Week: 40
Work Schedule: Monday - Friday, 8:30 am to 5:00pm
Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work.
Telework: Yes
Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:
Employer will not sponsor for employment Visa status

Internal Applicants Only? No
Posting Number: S007950
Job Open Date: 01/28/2019

Job Close Date:
If temporary, grant funded or limited term appointment, position funded until:
Background Screening Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.