Police Records Specialist

City of Boulder, CO - Boulder, CO

Full-time$19 an hour
  • There is a $1,000 Completion Bonus upon successfully completing the training program*
Pay rate is dependent on relevant law enforcement experience.

Under general supervision, Police Records Specialists support the Police Department's mission through provision of information, report processing, and problem solving services; provides direct services to the public, the Police Department, and other criminal justice agencies; assists in retrieval, analysis, and maintenance of information from numerous databases; manages, maintains and releases official police records in compliance with Colorado open records laws, including the Colorado Criminal Justice Records Act (CCJRA); and performs related duties as required.

1. Enters, transmits, and receives messages from CBI, FBI and other law enforcement agencies nationwide via the National Crime Information Center (NCIC) and Colorado Crime Information Center (CCIC).

2. Processes Police reports, arrests, citations, motor vehicle accidents, field interviews, and other related documents to include data-entry, electronic scanning and linking of documents in the Records Management System (RMS); reviews all police reports for completeness and accuracy and ensures crime coding is in compliance with the National Incident Based Reporting System (NIBRS) requirements as determined by CBI and FBI; understands and applies applicable ordinances and state laws; distributes reports for use in criminal prosecution.

3. Ensures that information is provided to department members and other law enforcement and government agencies as needed. Responds to police radio channel calls for information requests. Provides research assistance in criminal investigations to Officers and Detectives. Develops leads from minimal information. Utilizes national, state, local and other law enforcement databases to make inquiries, and identify linkages.

4. Assists the public with a variety of information and police service needs to include, manage release of police reports in compliance with CCJRA and internal procedures; process background checks; provide fingerprinting services to citizens and city employees; process and release impounded vehicles; release, process, and title abandoned and/or towed vehicles; accepts payments and issues receipts.

5. Other:
  • Must be able to provide credible testimony.
  • Performs related duties as required to meet the needs of the city.
  • Takes proper safety precautions to prevent accidents.
  • Responsible for knowing and complying with all city and department policies; participating in professional trainings and development; and adhering to attendance and workplace attire policies.
High school diploma or equivalent.
Demonstrated reliable work history to include a minimum of two years administrative and customer service experience.
Ability to work day and swing shifts, including Saturdays. Closed on Sunday.

DESIRED QUALIFICATIONS – In addition to the required minimum qualifications:
College course work or degree in a related area.
Previous work experience in law enforcement records.
Experience with law enforcement records management systems, or computer aided dispatch systems.
Familiarity with word processing, spreadsheet, and database software packages.
Ability to accurately type 35 wpm; and possess basic math skills.
Excellent verbal & written communication skills.
Good spelling, editing, proofreading, grammar, and attention to detail skills.
Ability to exercise independent decision making in the absence of a supervisor.
Ability to work productively and positively in a team setting with shared duties and responsibilities.
Ability to handle multiple demands simultaneously and deal effectively with interruptions.
Ability to meet confidentiality requirements and exercise discretion
Bilingual (English/Spanish).

Demonstrated personal and professional honesty, integrity, and judgment as shown in applicant's criminal history, background and motor vehicle record. Polygraph or Computer Voice Stress Analyzer used for verification of applicant information. Prior to employment, successful applicants are required to pass a drug screen.

The following will disqualify any applicant from consideration:
Any felony conviction
Commission of a felony, whether convicted or not within the past 5 years
Commission of any non-traffic related misdemeanor, whether convicted or not within the past 3 years
Excessive number of traffic violations
Use, even by prescription, of any marijuana, marijuana edible or marijuana concentrate within the past 2 years
Any marijuana business ownership or interest within the past 3 years
The use, sale, possession, or transfer of any controlled substance within the past 5 years (examples: cocaine, heroin, MDMA, methamphetamine, etc).
Any false or untrue statements or material omissions in the application and related paperwork or during the selection process.

Physical Demands: Frequent sitting up to 4-6 hours/day alternating with standing/walking, some physical work. Occasional lifting up to 20#. Vision for reading and working at a monitor, entering information into multiple databases. Speech communication and hearing to communicate effectively on the telephone and in person with co-workers and the public.
Work Environment: Works in an indoor office setting, with continuous interruptions.
Machines and Equipment used in work include, but are not limited to: Standard office equipment including personal computers, copy/fax machines, telephone, calculator, Identix fingerprint machine, police radio, mobile storage shelving, and city vehicle.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

Note: The above description is illustrative only. It is not meant to be all-inclusive.