Administrative Assistant

Southeastern Community College - Burlington, IA4.1

Full-time
Provide general office support for the Dean, Career & Technical Education and the Dean of Arts & Sciences, including managing his/her meeting schedules. This position will coordinate activities, maintain records and files, compile reports and communicate with various types of people, both inside and outside the College. Must be attentive to details with the ability to exercise good judgement. Duties include but are not limited to: assist with semester schedules; create and maintain decision-support systems using complex spreadsheet data; track project deadlines/timelines including those related to specialized program certification, licensure, and accreditation; assist with contracts and payroll forms; serve as recording secretary for divisional and/or institutional committees; data-entry, mailings, filing and special project support.

This is a full-time position with an hourly wage of $14.77. Benefits include single ($1000 deductible) medical insurance, $50,000 life insurance, and long-term disability, paid sick leave, 5 day’s vacation and participation in IPERS or TIAA retirement plan.

Terms of employment are per bargaining agreement between SCC Board of Trustees and the SCCESA, employment contract and relevant policies and guidelines of the Board of Trustees.

Essential Duties Summary

Responsibilities:
  • Commitment to the comprehensive community college mission and philosophy.
  • Follow college policies and procedures.
  • Secretarial, clerical, and receptionist duties as assigned by the Dean, Career & Technical Education and the dean of Arts & Sciences, including answering the telephone, mail distribution, greeting visitors, and scheduling appointments.
  • Assist Dean of Career and Technical Education and the Dean of Arts and Sciences with collecting and collating semester schedules, scheduling of observations/evaluations, staffing assignments, payroll reports, and other documents as assigned.
  • Prepare and maintain divisional budgets. Collect and maintain documentation for various Career and Technical Education processes such as internships and special project courses.
  • Serve as recording secretary for divisional and/or institutional committees as assigned by the Dean of career and Technical Education and the Dean of Arts and Sciences.
  • Assist the Deans of Career and Technical Education and Arts and Sciences to support processes through data-entry; mailings; filings; preparation, ordering and distribution of materials including but not limited to purchasing, travel/field tips, grants, faculty leave, contracts/hiring/payroll, meetings, and program review.
  • Conduct research relevant to routine responsibilities and assigned tasks.
  • Conduct research relevant to routine responsibilities and assigned tasks.
  • Serve as backup for Administrative Assistant for Academic Affairs and library staff.
  • Other duties as assigned.
Required Qualifications

Education:
  • High School diploma or equivalent required.
Qualifications and Experience:
  • Three (3) years work experience required, to include office, secretarial, computer, or business-related duties.
  • Excellent interpersonal and communication skills, including telephone etiquette appropriate for a professional workplace.
  • Adept in the use of productivity software applications equivalent to Microsoft Office, with fluency in Word, Excel, and outlook; ability to learn and develop competency in SCC’s content management system (Omni Update) and administrative software (Ellucian).
  • Keyboarding proficiency and accuracy in proofreading required.
  • Ability to:
Learn and apply SCC policies and procedures.

  • Operate standard office equipment and manage filing system.
  • Learn and develop competency in new software applications.
  • Maintain strict confidentiality.
  • Work well under pressure, manage multiple tasks, prioritize and complete in a timely manner.
  • Work effectively, cooperatively, and cordially with people in various situations.
  • Maintain a professional and courteous demeanor while effectively dealing with varied and stressful situations.
  • Valid driver’s license.
  • Must have the ability and mobility to serve a rural service area; some travel within the SDR 16 required. Occasional evening work required.
Preferred Qualifications

Education:
  • AA/AAS preferred.
Experience:
  • Experience working in an institution of higher education strongly preferred.
  • Understanding of SCC’s credit and non-credit curricula and operations preferred.
Physical Demands
EEO Statement Summary
It is the policy of Southeastern Community College not to discriminate on the basis of race, color, national origin, sex, disability, age, employment, sexual orientation, gender identity, creed, religion, and actual or potential parental, family or marital status in its programs, activities, or employment practices as required by the Iowa Code §§ 216.6 and 216.9, Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C. § 206, et seq.), Title IX (Educational Amendments, 20 U.S.C. §§ 1681 – 1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. § 794), and Title II of the Americans with Disabilities Act (42 U.S.C. § 12101, et seq.).

Individuals having questions or complaints related to compliance with this policy should contact Tina Young, Title IX / Equity Coordinator, Southeastern Community College, 1500 W. Agency Road, West Burlington, IA 52655, email tyoung@scciowa.edu, phone number 319/208-5101, fax 319/208-5005 or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312/730-1560, fax 312/730-1576.

Posting Detail Information
Posting Number AS101P
Open Date 04/19/2019
Close Date
Open Until Filled Yes
Special Instructions to Applicants
Please answer the screening questions and make sure and upload your resume,cover letter and transcripts in order to be considered for the position. Thank you.