- High School Diploma or GED
Coordinate equipment inventory, identification, marking and auditing; produce, update and audit completed inventories for the school system and forward to Management Information Services for processing.
Implement all rules and regulations, policies and administrative guidelines as adopted by the Board of Education.
Gather sufficient information to accurately and completely inventory a local school, system-wide service office location or program and accurately record and audit the information on the proper forms including State paid vocational inventory.
Assure that equipment is identified with proper stencil and etching information at time of inventory.
Submit completed inventory forms to Management Information Services for processing and edit computer reports for accuracy.
Communicate the proper inventory procedures to various personnel in the local schools, system-wide service office locations and various programs.
Work with various system-wide service office personnel responsible for handling of furniture and equipment to effectively audit and update inventories.
Audit various cost centers, system-wide service offices and special programs to verify accuracy of their inventory reports.
Work with the superiors in analyzing the work of the unit and updating inventory procedures when necessary.
Assist the superiors in maintaining the record of work accomplished by the unit and preparing necessary statistical and special reports.
Perform related duties as assigned.
Remain at work during the entire workday unless excused by immediate supervisor or superintendent/designee.
Maintain a professional appearance.
Incorporate the use of technology in daily tasks.
Maintain regular attendance.
Adhere to the Professional Code of Ethics.
KNOWLEDGE AND ABILITIES:
Equipment and furniture used in the school system.
Computerized inventory systems and procedures.
Advanced clerical accounting principles and techniques involved in financial record keeping, monitoring and control.
Preparation, maintenance, verification and processing of payroll records.
Estimating, projecting and extending financial and statistical data.
Preparation of financial statements and comprehensive accounting reports.
Applicable sections of Kentucky Administrative Regulations and other applicable laws, rules and regulations.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Modern office practices, procedures and equipment.
Telephone techniques and etiquette.
Operation of a computer terminal and other office equipment.
Tax withholding, voluntary deductions, garnishments and fringe benefits.
Principles of training and providing work direction.
Perform complex and advanced level accounting duties in the maintenance of assigned accounts.
Prepare, verify, process and control an assigned major payroll.
Perform responsible record-keeping duties with a high degree of skill and accuracy.
Verify, balance and adjust accounts.
Process and record accounting transactions accurately.
Prepare financial statements, profit and loss statements and other technical financial reporting documents.
Learn, interpret, apply and explain rules, regulations, policies and procedures related to school district payrolls, utility payments and food service accounting.
Operate office machines including computer equipment, personal computer, accounting software and peripherals.
Add, subtract, multiply and divide quickly and accurately.
Understand and follow oral and written directions.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and time lines.
Work confidentially with discretion.
Communicate effectively both orally and in writing.
Complete work with many interruptions.
Type at an acceptable rate of speed.
Maintain records and prepare reports.
Train and provide work direction to others.
Perform accurate inventory and auditing functions.
Prepare reports and maintain appropriate records.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and three years experience in accounting, purchasing or related functions.
TERMS OF EMPLOYMENT:
Salary and work year to be established by the Board of Education.
EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board’s policy on Evaluation of Classified Personnel.