The Executive Assistant is responsible for fulfilling administrative needs of the assigned Vice Presidents within the Executive Suite of Pardee Hospital. May also provide assistance to the Senior Executive Assistant and other Vice Presidents or senior executives within the Executive Suite. Handles or assists with administrative matters of a confidential nature. Responsible for establishing the agendas, providing notifications, taking minutes, gathering materials for meetings and coordinating events. Schedules, coordinates and organizes calendars and meetings for assigned executives and others as assigned. This position reports to the Senior Executive Assistant.
Associate degree in secretarial sciences or equivalent combination of education and experience preferred.
5 or more years of administrative, executive secretarial experience require. Experience in health related field to include strong ability to take minutes, compose letters, transcribe dictation, use of Excel, Word, PowerPoint, and Outlook calendar management highly preferred. Working knowledge of medical terminology helpful. Proficiency in use of computers and technology, excellent communications skills, both written and oral, and willingness to provide servant leadership required. Interpersonal skills and professionalism a high priority, must possess expertise in dealing with people and varying situations. Ability to cope with high levels of activity, fast-paced working environment and ability to use good judgment quickly. Ability to organize and prioritize multiple tasks in a time-sensitive situation. Ability to demonstrate a high degree of flexibility and patience. Ability to work independently and complete assignments in a timely manner. Ability to concentrate in a busy and somewhat disruptive environment. Must possess a high level of accuracy, attention to detail and ability to maintain a high level confidentiality and professionalism.
Notary Public preferred