Executive Assistant

Town of Gilbert - Gilbert, AZ (30+ days ago)3.5


We Are Team Gilbert
The Town of Gilbert is Arizona's 5th largest city and one of Money Magazine's Best Places to Live in the U.S., and the people who serve it are proud to be tasked with ensuring it stays that way. This is why we were recently named one of Arizona's 2017 Most Admired Companies to work for by AZ Business Magazine.

Team Gilbert is a high-performing, collaborative team of innovators who do important work that makes our community better every day. If you have the heart of a public servant and the spirit of an entrepreneur...please read on!

We Are Seeking
With every job we fill, our focus is on providing best in class service to our citizens while offering the opportunity for professional growth in a rewarding and innovative work environment. Team Gilbert has an exciting opportunity for a highly motivated professional to fill the position of Executive Assistant in the Mayor and Town Council's Office.

The Executive Assistant reports to the Intergovernmental Relations Director. Top candidates for this position will possess outstanding communication skills, knowledge and use of MS Office and other records management systems. He/she will be skilled at organizing and prioritizing multiple tasks and changing priorities. He/she will be able to remain positive and productive when faced with tight deadlines and the pressure of a heavy workload. The Executive Assistant will be expected to perform a variety of administrative support tasks requiring initiative, independent judgment and an extensive working knowledge of the organization and its administration. The work entails exercising a high degree of discretion and tact in all communications.

The Executive Assistant serves as the primary point of contact for people seeking the Mayor's and/or Town Council's attention, and will be responsible for representing the Mayor and Council in the best possible light through properly composed written communication, professional telephone interactions, and in-person business exchanges. The incumbent selected will support the Mayor and Council members by providing daily administrative and communication activities such as screening mail, answering telephone calls, setting up meeting requests, and referring in-coming requests to the appropriate Town department or staff.

About You
You are someone who effectively exceeds customer needs by building productive relationships, and taking responsibility for customer satisfaction and loyalty. You actively participate as a member of a team to move the team toward the completion of goals and produce quality outcomes. You are committed to our safety philosophy, and you take great pride in proactively managing time and resources to ensure that work is completed efficiently while accomplishing objectives and achieving goals beyond what is required.

At Team Gilbert, we hire innovative, forward thinking problem-solvers who love what they do! In addition to possessing the ability to live out our core and functional values daily, candidates must possess the following requirements

High School Diploma or GED. Associate's Degree is preferred
8+ years of administrative support experience
Ability to build positive working relationships with all levels in the organization; handle confidential and sensitive information while using good judgment; effectively communicate through verbal and written means; and handle multiple priorities at once with attention to detail.
A sound knowledge of common and uncommon administrative support techniques, concepts, methods, practices, use of forms, routines, etc., of a complex nature.
Proficient knowledge of MS Office.
Valid Arizona Driver License.
About Us
In addition to a competitive salary, Gilbert offers an excellent benefits package that includes medical, dental and life insurance, tuition reimbursement, participation and company match in the Arizona State Retirement System and more. For more information on Team Gilbert and all we have to offer, click here.

Up For The Challenge?

Make an income while making an impact! If you are looking for an opportunity to make a visible contribution to our community, and get excited about doing interesting work that matters, then we encourage you to apply today.

To complete and submit an on-line employment application for this position visit http://www.gilbertaz.gov/departments/human-resources/job-opportunities. Incomplete applications may be rejected so please be thorough. Your resume may be included as a supplement to your application, but it cannot replace any information required for the application.

This position is FLSA Non-Exempt - eligible for overtime compensation.