Office Administrator - Real Estate Firm

TTR Sotheby's International Realty - Arlington, VA (30+ days ago)

Our well established and fast-growing luxury real estate company is looking for a resourceful office administrator to join our team in a critical position for our expanding Arlington office! TTR Sotheby’s International Realty has seven offices located strategically across Washington, D.C., Maryland, and Virginia, our 400+ real estate professionals are ranked among the highest performing in the nation, and they are regarded for their integrity, professional service, and community leadership.

Candidates should be a master multitasker, have strong customer service skills, and be tech savvy. They must be able to work independently and possess strong problem-solving skills. Candidates must have a warm personality, positive attitude, and be attentive to the needs of our associates, management, and clients.

Office Administrator Responsibilities include:

  • Maintaining the highest professionalism and courteous manner with all agents (in or outside the firm), vendors, and the general public.
  • Providing support and training to the office’s agents on internal marketing and technology platforms (training will be provided to the hired candidate).
  • Entering new property listings and real estate transactions into back-end systems, update data as needed.
  • Onboarding new agents to the office (order business cards, signage, enter into database, etc.)
  • Assisting the managing broker with sales meeting preparation, the filing of expense reports, and special projects as needed.
  • Coordinating the creation of magazine and newspaper print ads when needed.
  • Weekly quality assurance review of all listing information and photographs on websites.
  • Ordering installation and removal of yard signs.
  • Maintaining the desk duty roster and maintaining an up-to-date agent roster at front desk.

General Office/Reception Duties:

  • Answer main telephone / direct phone calls.
  • Greet visitors to the office.
  • Order office supplies as needed / Inventory once a week.
  • Order forms, signs, stationary & marketing materials as needed.
  • Keep Forms Stocked / Keep office tidy / Distribute mail.
  • Ensure that all office equipment is working (copiers, scanners, mail machine, etc)


  • Demonstrated ability to learn new systems and adapt to innovating technology
  • Excellent time management, organizational, analytical and problem-solving skills
  • Proficiency with Microsoft Office Suite including Outlook, Word, Excel and Power Point.
  • Bachelor’s degree preferred

Job Type: Full-time

Salary: $42,000.00 to $50,000.00 /year


  • Bachelor's