Grants Coordinator

Columbia University - New York, NY4.1

Full-timeEstimated: $43,000 - $55,000 a year
The Office for Research in the College of Physicians and Surgeons is seeking a Grants Coordinator to join the Pre-Award Core Team. Under the supervision of the Director, the Grants Coordinator will provide support for all grant related pre-award administrative activities for the Basic Science Departments and other participating departments at P&S. The major function of this position is to assist faculty in submission and pre-award administration of grants and contracts including annual progress reports and subawards.

Responsibilities include, but are not limited to, the following:
  • Assists PIs in the development, review, and submission of all Federal, State, and foundation grants and contracts applications. Manages timelines and the overall progression of submission to ensure the on-time completion of high quality, responsive and compliant proposal applications;
  • Trains under the direction of the Director and other senior staff to continuously develops and maintains a strong working knowledge of federal rules and regulations that govern research grants as well as stays informed about sponsor terms and conditions for submitting and administering grant awards;
  • Assists with preparation of grant budgets and budget justifications based on the aims provided and RFA requirements in full compliance with sponsor/donor and CU policies, as well as engages outside collaborators, and establishes subcontracts;
  • Maintains detailed, up-to-date records of PI's other support, biosketches, and grant submission documents;
  • Responds to RFAs and summary statements and addresses issues prior to submission
  • Ensures progress reports are prepared and submitted as required by sponsoring program
  • Tracks the status of pending applications, follows up with investigator regarding review/funding status of application;
  • Ensures files are complete for awarded applications, follows up with investigators and/or administrators regarding missing information;
  • Maintains standards: budget templates, standardized checklists for core staff and PIs tailored to the sponsor/mechanism, standardized filing system using shared drives, updated resources and facilities;
  • Prepares summary reports of applications submissions and outcomes to Director of Pre-Award
  • Develops and maintains a positive relationship with funding agencies, collaborating organizations and multiple internal offices. Trains under the direction of Senior Staff to gain a deep knowledge and expertise in grants administration
  • Works collaboratively and cooperatively with faculty, grant writers, P&S proposal development and Pre-Award team, and all aspects of grant administration.
Minimum Qualifications for Grade
Applicant MUST meet these minimum qualifications to be considered an applicant

Bachelor's degree plus 2 years of related experience required. Must be proficient in Microsoft Office, especially Excel. Prior experience in an academic grant funded environment preferred.

Additional Position-Specific Minimum Qualifications
Applicant MUST meet these minimum qualifications to be considered an applicant

Demonstrated customer service focus with the ability to interact and collaborate with multiple constituencies as well as capacity to work with a high degree of independence and successfully within a deadline driven, multi-tasking operating environment. Excellent analytical, organizational, interpersonal, oral and written communication skills. Ability to handle multiple projects. Self-motivated and demonstrates initiative, patience, and resourcefulness in adapting to sudden changes.

Special Instructions

Preferred Qualifications

A bachelor's degree in biological science or business/administration degree such as finance, accounting, business administration, business, public health, public administration, or a directly related field.

Essential Functions

Additional Essential Functions (Limit to 3950 characters.)

Special Indications

This position works with:
There are no special indications for this position

HIPAA Compliance training required


Participation in Medical Surveillance required


What type of posting? Is this a waiver request?

Standard Posting

Requisition Open Date


Requisition Close Date

Open Until Filled

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