Position Summary: The Equipment and Contract Systems Administrator is responsible to manage Wawa’s Contract Management System and associated processes across all Corporate Departments. Oversee the contract process from start to finish to ensure compliance to corporate policies. Manage the liquidation of the physical assets that are removed from stores and the liquidation of excess equipment from warehouses and locating third party buyers to scrap and/or sell assets/equipment. Owns the daily interaction with the vendor network and works cross-functionally with internal stakeholders to meet agreed operating goals and cost targets.
Manage the contract management software solution and vendor to effectively manage all corporate contracts. Train and assist all corporate departments within the contract management system, manage the day to day activities and resolve any contract related issues.
Establish reporting process, metrics and communications to maintain compliance within all corporate contracts. Create and distribute reports to management (i.e.: contracts expiring, up for renewal, etc.).
Execute and lead the strategy for the liquidation of corporate assets while partnering with Legal, Facilities and Risk. Negotiate all elements of the liquidation process including contracts, price and logistics.
Manage and update procedures for selling assets to comply with Accounting and Tax Department requirements. Responsible for the logistics of the sale of the equipment to buyers.
Responsible for effectively working with Corporate Accounting to ensure all assets are properly written off in accordance within accounting procedures. Partner with the Sr. Equipment Buyer on used assets that can be put back into inventory for new stores and re-investment locations. Effectively manage orders, lead times, and ship dates and communicate any changes to internal stake holders.
Perform contract negotiations, buying functions and partner with Corporate Procurement to support all new stores, remodels, facility requests, and corporate projects.
Partner with Facilities, Operations and Finance to analyze and review the total cost of re-purposed equipment ownership and develop effective proactive replacement programs. Effectively communicate equipment industry trends and technical knowledge with business partners across the company.
Responsible for off- site equipment warehousing, maintaining equipment inventories and resolving inbound delivery issues.
Initiate and drive cross functional process improvements to increase re-purposed equipment efficiencies, and to streamline the overall operations of the resale program.
Manage and resolve day to day delivery issues for all off site equipment warehouses including damaged and warranty issues.
Develop and monitor re-purposed equipment tests with Facilities to support new and existing equipment.
Work with Vendors and Accounts Payable to resolve invoice discrepancies within SAP. Handle all inquiries from vendors and associates regarding invoice payments, delivery and quality issues. Create necessary purchase orders within SAP to fulfill the procurement requests.
Communicate effectively to all levels of the organization both orally and in writing
Strong analytical and organizational skills
Exceptional influencing and problem-solving skills
Proven negotiation and interpersonal skills
Strong contract management skills
Handle multiple priorities simultaneously
Work independently as well as in a team environment
Organize, plan and manage projects in a timely and efficient manner
Work collaboratively with cross-functional teams
Ability to manage and lead multiple projects
Bachelor’s degree preferred
Two years demonstrated procurement or related experience (food service equipment experience preferred)
Experience in sourcing methods and tools
Knowledge of Microsoft Office Suite and electronic purchase order systems (SAP a plus)