Full Job Description
The HR Coordinator / Onboarding Specialist oversees the direction and workflow of onboarding functions and responsibilities within the HR department. This position is responsible for ensuring onboarding practices comply with applicable state and federal laws, and for driving direction of the Onboarding Team in daily processes and projects. We are looking for someone who is outgoing and high-energy, committed to continuous improvement with a demonstrated ability to effectively onboard high-performing Employees.
Coordinate overall onboarding personnel, operations, and processes.
Assist with full cycle recruiting as needed.
Works with HR Management to ensure onboarding processes are in compliance with state and federal regulations.
Maintain high standard of service and culture in all correspondence.
Oversee collection and entry of new hire paperwork into ADP.
Measure and report on hiring and turnover trends through generated system reports.
Review new hire files and discuss concerns with managers to ensure strong hiring practices.
Manage post-hire process for new hires to allow smooth transition into company.
Special projects as assigned.
Point of contact for onboarding for all new employees
Work closely with HR and hiring managers to ensure start dates are correct
E-Verify all new hires within Region of coverage, alert manager with any issues
hourly hire rate, I9 filing, initiating drug testing and background checks, verifying all onboarding documents are signed, and finalizing the candidate into Winteam software.
creating employee files with all above listed documents saved to file
State required guard license compliance tracking & guard card review, as well as all new hire compliance paperwork processing.
State Compliance Portal: Register employees into portal with documentation of their license (if state requires)
Trouble shoot as needed when new candidates are unable to complete their onboarding independently.
New hire assistance: login on as them, and ushering them through the process based on their technical skillset
Work with supervisors: inform them of each candidate’s onboarding status, enlist their assistance if obstacles arrive with a candidate such as exp license, incomplete documents, or illegible documents.
Add new material to file records, and create new records as necessary
Assists with various administrative duties as assigned by the Human Resources Director or Senior Vice President
Minimum high school diploma or equivalent Some college education or business classes desirable
1-2 years of relevant professional experience preferred
Excellent administrative and organization skills
Outgoing, friendly and warm personality
Positive attitude with a great work ethic and ability to function well on a team
Interest in career development in the Human Resource field.
Prior E-Verify experience
Ability to prioritize multiple functions and tasks and manage work on time
Advanced verbal and written communication skills
Effective multitasking skills in a high-volume fast paced, team-oriented environment
ADP experience a plus
Winteam experience a plus
Proficient computer skills and experience using Microsoft Word, Excel