Reporting to the Vice President for Business Affairs/Treasurer, the Assistant Vice President for Campus Management is responsible for providing strategic vision and leadership in the comprehensive planning and management of all facility management operations and construction activities of the University. The Assistant Vice President directs the overall administration, planning, design, construction, operation and development, as well as the stewardship of all fixed assets. The Campus Management department has over 100 employees (85 unionized) and an annual operating budget of $12M with a five-year capital improvements plan of approximately $75M. The campus covers over 400 acres (100 of which are developed), with 1.5M square feet of building space. The University’s enrollment is approximately 3400 students, with over 2900 in housing.
Reporting to this position is the Director of Facilities Management, the Manager of Financial Operations for Campus Management, and the Capital Projects team. The AVP is also responsible to oversee and maintain relationships with outside contractors and vendors and work collaboratively with a wide variety of campus constituents and stakeholders.
Policy and Planning:
- Provides leadership, guidance and direction in evaluating and meeting the physical facilities needs of the University.
- Establishes policies for and provides leadership of key departments and functions including facilities engineering, operations and maintenance, energy management and procurement, facilities space planning and utilization, sustainability, real estate management, campus master planning, infrastructure planning, and construction management.
- Works closely with University’s senior leadership team to ensure effective management and allocation of capital budget priorities.
- Leads and coordinates the development of a five-year capital plan for capital projects, develops project plans, justification, and cost estimates for integration into the overall capital plan and presentation to the University’s senior leadership.
- Advises administration regarding space allocation policy and decisions.
- Provides advice on University funding needs to adequately maintain the physical facilities of the institution, and assists in the allocation of fiscal resources for various capital improvement and maintenance projects on the campus.
Liaison and Representation:
- Oversees facilities management operations, including maintenance, grounds, and housekeeping of all facilities and utility systems.
- Responsible for the development and management of a facilities master plan, including working with architects, engineering firms and contractors to develop strategies and formulating plans to effectively sustain the campus infrastructure.
- Manages complex projects involving active and proposed capital projects from conception to completion.
- Implements strategies for continuous improvement of campus infrastructure, systems, operations, and energy conservation.
- Responsible for monitoring design specifications for new construction and renovation activities, including digital design documentation, construction management, communication, budget development and management, construction scheduling, code compliance and quality assurance.
- Establishes and implements short- and long-range organizational goals, objectives, policies, and operating procedures; monitors and evaluates program effectiveness; implements changes required for improvement.
- Responsible for the comprehensive understanding of real estate infrastructure requirements, knowledge of design planning processes and effective collaboration with all constituents.
- Designs, establishes, and maintains staffing and an organizational structure to effectively accomplish the functions of Campus Management; recruits, employs, supervises and evaluates departmental staff; directs the implementation of management development skills training, and safety training.
- Acts in a leadership capacity for all Campus Management business activities, including, long-range financial planning, procurement, accounting, fixed asset management, risk management, and operational policies and systems development.
- Develops and manages annual operating budgets for the organization and performs periodic cost and productivity analyses.
- Represents the University in negotiations with state and local officials concerning agency oversight, real estate transactions, zoning, jurisdictional matters, and construction issues.
- Provides leadership and direction in all aspects of administering a strong program of communicating with the campus community that emphasizes customer service and client involvement.
- Perform other duties as assigned.
Certain requirements are subject to possible modification to reasonably accommodate persons with disabilities.
- Bachelor’s degree in engineering, architecture, business, construction management or a related field required; Master’s degree and/or other professional certification or credentials in a related or complimentary field preferred.
- A minimum of 15 years of progressively responsible managerial experience which includes multi-functional facilities leadership experience / direct responsibility for all facilities operations including construction management, preferably within higher education or other complex corporate settings.
- Demonstrated leadership and organizational skills with a proven ability to lead, motivate, and develop a diverse staff; experience working in a collective bargaining environment preferred.
- Demonstrated capabilities in long range planning, budgeting, and management with strong knowledge of facility infrastructure requirements, development and management of engineering documents, master plan development, condition assessment, and design planning.
- Project management experience with strong knowledge of business systems and experience working with contractors and vendors required.
- Ability to develop and maintain positive working relationships with internal and external constituents and stakeholders.
- Ability to administer effective environmental health and safety program and remain current on compliance and safety standards.
- Ability to analyze and identify problems, troubleshoot and identify, develop and present recommendations and alternative solutions.
- Commitment to the mission and philosophy of the University, with a high degree of motivation and interest in serving the needs of the institution.
- Excellent analytical and communication skills (both oral and written)
- Demonstrated ability to be well organized and manage multiple tasks.
- Must be able to work with a high level of integrity and confidentiality.
This position will often be performed in an office environment but will also include multiple visits daily throughout University grounds and buildings, climbing ladders, entering confined spaces, exposure to conditions in mechanical / boiler rooms, ceilings, and roofs.
Regular attendance at assigned job site and the ability to work collaboratively with co-workers and constituents are essential functions of this position.
Position may require working in awkward, uncomfortable positions such as, kneeling, bending, stooping, stretching, etc. Requires working on or from ladders, scaffolding, platforms; requires physical strength in lifting, carrying and positioning of equipment.
Posting Detail Information
Posting Number STA01878
Monday through Friday, 6 am – 3 pm
Based on business needs, this position will be required to work outside normal business hours, including, but not limited to, weekends and holidays.
Open Date 05/04/2018
Open Until Filled Yes
Applicant Special Instructions