Summary The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency policy. Typical Functions Researches and analyzes data pertinent to work programs and/or agency/institution goals and objectives and prepares reports explaining findings and recommendations. Assists in developing or revising policies, procedures, and directives based on research findings; submits to supervisor for approval. Compiles financial information used by supervisor to formulate budget proposals and monitors expenditures to ensure optimum operating efficiency. Reviews and answers or prepares correspondence relating to agency/institution programs. Interprets agency administrative directives, policies, and procedures to ensure consistent application. Provides information, assistance, and clarifications to interested parties concerning agency/institution programs, policies, and procedures. Assists supervisor by maintaining leave records, appointment calendar, and prioritizing incoming correspondence. May supervise a small to medium-sized administrative support staff and evaluate the work performance of incumbents. Performs other duties as assigned. Special Job Dimensions Knowledge, Abilities, and Skills Knowledge of the principles and practices of mathematics and statistics. Knowledge of research and analysis techniques and methods. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to prepare, present, and review oral and written information and reports. Ability to research and analyze related work program information. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan, organize, and direct the work of others. Minimum Education and/or Experience The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus four years of experience in a specialized or a related field applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE. Preferred Qualifications JOB DESCRIPTION:
Run the day-to-day operations of the Instructional Resource Center and a large-print and Braille library. Receive and process all requests for textbooks through the State, maintaining communication with public school personnel. Supervise distribution, maintenance and organization of Braille and large print textbooks according to State and agency policies and procedures to ensure efficient inventory.
Serve as the agency liaison. Coordinate with Wrightsville Prison Braille and large print program ensuring that quality and appropriate specialized formats are received in a timely matter. Assist with the APH Quota program. Maintain inventory of books. Assist with eSchool. Back up for school office as needed. Supervise Jump State interns. Other duties as assigned.
Experience working in a school environment. Bookkeeping. Experience working in a fast-paced atmosphere. Good communication and computer skills. Good organizational skills. Must be a self-starter and have skills to work alone. Ability to prioritize and multi-task. Customer service skills.
Must be able to lift heavy boxes of books and climb stairs to the Braille Library. Must be willing to travel to Wrightsville Prison and willing to work with inmates. Cheerful disposition and customer service skills essential.
Certificates, Licenses, Registrations Agency Specific Information TEACHERS AND PROFESSIONAL STAFF PLEASE NOTE WE ARE A STATE AGENCY AND YOUR EMPLOYMENT HERE IS NOT UNDER A CONTRACT. YOU ARE A REGULAR STATE EMPLOYEE.
A background check will be conducted. MUST COMPLETE a State of Arkansas application. RESUME WILL NOT BE ACCEPTED IN LIEU OF APPLICATION. Mandatory Direct deposit and 6% contributory Teacher Retirement is a condition of employment. All persons selected for employment must submit to a drug test as precondition of employment. All hiring decisions are contingent on the selectee passing the drug test and agency specific pre-employment screenings.
Applicants for positions with a required level of education must fax copies of college transcripts and/or professional certificates to verify that they satisfy the minimum educational requirements to 501.603.3532.