OFFICE AUTOMATION ASSISTANT

Department of Defense - Nashville, TN (30+ days ago)4.3


Duties
Summary
Reemployed Annuitant: This vacancy does not meet the criteria identified in DoDI 1400.25 VOLUME 300, Section 3 for the appointment of annuitants. Veterans preference eligibles receive consideration regardless of their annuitant status.

Responsibilities
Provides office automation and a variety of other support services to management and auditors in a Field Audit Office (FAO) as part of an administrative support team/unit.
Office automation functions may include: maintaining time and attendance; maintaining office records, files and reference materials; making travel arrangements; processing vouchers; processing mail; greeting office visitors and answering telephones.
Serves as the personal computer (PC) Point of Contact for a Field Audit Office (FAO). Ensures that software updates are applied to the office PCs. Assists users in accessing and utilizing various applications, and resolves operational problems.
Inputs audit management data and produces reports from the DCAA Management Information System (DMIS).
Produces audit reports and other documents using word processing software functions while working from handwritten draft, edited copy or electronic files.
Ensures documents are in proper format and verifies spelling, punctuation, capitalization, and grammar.
Stores, retrieves, and prints a variety of documents to include those requiring complex formats as graphics, tables or spreadsheets within text.
Verifies arithmetical accuracy of schedules and exhibits prior to and after typing audit reports. Reproduces, assembles and distributes complete audit reports and attachments.
Travel Required
25% or less - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
6

Job family (Series)
0326 Office Automation Clerical And Assistance

Similar jobs
Assistants, Office
Office Assistants
Requirements

Requirements
Conditions of Employment
Must be a U.S. Citizen
This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination.
Qualifications
You must meet the minimum qualification requirements as stated in the Office of Personnel Management (OPM) Operating Manual, Qualification Standards for General Schedule Positions, http://www.opm.gov/qualifications/standards/group-stds/gs-cler.asp

Proficiency Requirement: You must be able to type at least 40 words per minute.

Specialized experience: Examples of specialized experience include performing a wide variety of administrative support functions such as selecting the most appropriate office automation software (word processing, spreadsheet, and databases); retrieving, manipulating and sorting electronic data; preparing, editing and formatting of complex documents and reports; making travel arrangements; reviewing mail and preparing draft response prior to routing to appropriate person; files management and customer support/telephone coverage; OR providing a variety of support services such as updating and maintaining automated information systems, software updates, equipment configuration, user access support, and related functions.

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
Substitution of Education for Specialized Experience for the GS-06: You may substitute six (6) months of graduate level education which is directly related to the work of the position.
  • OR-
A combination of specialized experience and education may be used to meet total experience requirements.

Additional information
Drug Testing: If you are given access to classified information, you will be subject to random drug testing. If you are selected for a critical/special sensitive position, you will be placed in a drug testing designated position. You must pass a drug test before your assignment to such a position and you will be subject to random drug testing subsequent to your assignment.
For more information see the security section of Understanding Vacancy Announcements.
The Defense Contract Audit Agency (DCAA) has a comprehensive benefits package that includes retirement, social security and thrift savings; health, life and long term care insurance; paid vacation, sick leave and holidays. DCAA employees enjoy our business-casual dress code, flexible work schedules, transit subsidies, and the opportunity to telecommute.
Additional Vacancies: This announcement may be used to fill additional positions within 90 days of the closing date.
Probationary Period: You will be required to serve an initial probationary period of 2 years if one has not already been completed.
Travel: Some travel may be required. Travel is typically local; however, some overnight travel may be required.
Veterans Preference: If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 member copy 4 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference go to: http://www.fedshirevets.gov/job/vetpref/index.aspx
Selective Service: Males born after 12-31-59 must be registered or be exempt from Selective Service (see http://www.sss.gov ).
Interagency Career Transition Assistance Program (ICTAP) Priority Consideration: If you are a displaced Federal Civil Service employee and attain a rating of at least 90, you may be entitled to receive special priority selection under the ICTAP. . For more information on ICTAP, click here ICTAP Guidance . NOTE: If you have never worked for the Federal Government, you are NOT ICTAP eligible.
Military Spouse Preference (MSP): You may be eligible for MSP, if you are the spouse of an active duty military member and you are ranked among the best qualified for this vacancy.
If you are unable to apply online, view the following link for information regarding Alternate Application .

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT NOTE - YOU MUST FOLLOW ALL APPLICATION INSTRUCTIONS CAREFULLY. ERRORS OR OMISSIONS MAY AFFECT YOUR RATING.
Your application will initially be reviewed to determine whether you meet the minimum eligibility and qualifications requirements. If you are qualified, you will then receive a rating based on the degree to which your background matches the knowledge, skills and abilities for the position listed below. If a determination is made that you have inflated your qualifications, you will be assigned a rating commensurate with your background. Your application will be placed in one of three categories:

Best Qualified : Meets the minimum qualification requirements and demonstrates experience as an expert in the field or is recognized as a senior specialist, team lead, etc.
Highly Qualified : Meets the minimum qualification requirements and demonstrates full-performance level experience.
Qualified : Meets the minimum qualifications and demonstrates minimum experience and/or training only.Within these categories, applicants eligible for veteran's preference will receive selection priority over non-veterans.

Competencies:
Attention to Detail
Communication
Office Automation
Reading
Technology Application

You can preview the Assessment Questionnaire here: https://apply.usastaffing.gov/ViewQuestionnaire/10227371

Background checks and security clearance
Security clearance
Other

Required Documents

Required Documents
You must provide a complete Application Package which includes:

Resume: you are encouraged to choose only ONE method of submitting your resume. (HR will review the resume that the system date stamps as the latest one received and this may not be the resume which best reflects your qualifications for the job and may result in an ineligible rating.) You may submit your resume by: attaching in your USAJOBS account; uploading in your Application Manager account; OR faxing.
Complete Assessment Questionnaire
Other Supporting Documents
The following supporting documents are ONLY required if applicable to your personal qualifications or status. They must be received by the closing date of the announcement or at the time of application if applying to an announcement with an extended closing date.
Transcripts and/or Certifications: All applicants to include current agency employees, must submit proof of education if the job announcement requires education to meet the basic qualification requirements, or if substituting education to meet the specialized experience requirements. Many applicants must also submit documentation for proof of meeting the basic education requirement. For additional information on acceptable documents, click here Transcripts and Certifications . All applicants to include current agency employees/contractors must also document your education and/or certifications in your resume. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education.
Veterans Preference: If you are claiming veteran's preference, you MUST submit the appropriate documentation. Failure to do so WILL result in the loss of veteran's preference, and will possibly impact your placement on the certificate. For more veterans' information please click here.
10-Point Veterans' Preference: You MUST submit a signed SF-15, "Application for 10-Point Veterans' Preference" plus the proof as required by the SF-15. Click here for a copy of the SF-15.
5-Point Veterans' Preference: You MUST submit a copy of your DD-214 which includes Character of Service (usually Member-4 copy). If you are currently active duty, you may submit written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions no later than 120 days after the date the certification is signed. The certification should also include when your terminal leave will begin, your rank and dates of active duty service. ICTAP Eligibles: A copy of the RIF separation notice and SF-50 if available.
Cover Letter: You may submit a cover letter which will be forwarded to the selecting official with your resume. Your cover letter will not be used to verify your qualifications or determine eligibility for preference.
WARNING: Failure to submit a complete application package including any required documentation by 11:59 PM (EST) on 06/28/2018, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USAJOBS account, select Application Status and More Information. The Details page will display the status of your application. It is the applicant's responsibility to verify that information entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers submitted by an applicant.
Benefits

Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.