Administrative/Personal Assistant

Consulting JW, LLC - Burlingame, CA

Full-time

Needed:

Full-time administrative/personal assistant to extremely busy physician with own clinical development consulting business. The right candidate is a dedicated and resourceful problem-solver with the ability to be consistently proactive while working independently onsite at home-office in Hillsborough, CA. This position is responsible for home management as well as administrative work for the business and will serve as the back-up for senior assistant whose primary focus is the consulting business.

Resume and cover letter required to apply.

Job Requirements:

  • Trustworthiness, dependability, and flexibility
  • Proficiency in Microsoft Office 365
  • Demonstrated comfort with Mac OS
  • Excellent written and verbal communication skills
  • Ability to treat wide range of job responsibilities (big and small) with equal importance
  • Ability to self-motivate in a non-traditional office environment
  • Positive “can do” attitude
  • Must love dogs

Responsibilities include (but not limited to):

  • Recording home and business expenses
  • Preparing monthly invoices for clients
  • Formatting and editing documents and presentations using Microsoft Office 365 for Mac
  • Researching and interviewing contractors and vendors for home projects/maintenance
  • Coordinating project-based work for both office and home. Includes working with contractors to oversee home remodeling projects and coordinating household needs with part-time household workers (ie: cleaning staff, gardeners, etc.)
  • Household organization and maintenance
  • Arranging dog-care for three English Setters and two pugs (the Fab Five) by coordinating dogwalkers, dogsitters, and doggie daycare, and taking for walks when necessary.
  • Ordering supplies for office and home as needed and ensuring operation of equipment
  • Maintaining scanning and filing of documents and reference materials
  • Errands as necessary
  • Act as back-up to senior assistant whose primary focus is the consulting business. Delegated responsibilities will include:
  • Managing extensive appointment schedule
  • Coordinating meetings, conferences, teleconferences, travel, board meetings and other events
  • Interacting in a timely and professional manner with clients
  • Conducting research to prepare reports and documents

Benefits include:

  • Competitive salary (probably increase after trial period of $25 per hour)
  • Two weeks paid vacation annually
  • The following paid US holidays: New Years Day, Memorial Day, Independence day, Labor Day, Thanksgiving, Christmas
  • Generous annual bonus for meeting objectives
  • 401k contributions made by employer, no contribution required from employee (after required waiting period)

Job Type: Full-time

Salary: $25.00 to $35.00 /hour

Experience:

  • Administrative Assistant: 2 years (Preferred)

License:

  • Driver's License (Required)