Administrative Assistant, Physical Therapy program

West Coast University - Los Angeles, CA (30+ days ago)4.1

Reporting directly to the Dean/Program Director, Physical Therapy, the Program Assistant coordinates the day-to-day administrative functions of the department; performs a wide variety of highly responsible and complex administrative support services for personnel, student, and matters; monitors month-by-month calendar of activities and deadlines at the department level; monitors and communicates regularly with students and associates for adherence to licenses and certifications; works directly with the program staff to prepare for and maintain compliance with accrediting bodies.

Prepares meeting agendas, memos, and correspondence; completes a variety of non-routine assignments; coordinates busy and shifting office calendars including scheduling and coordinating meetings and/or conferences, and attends meetings for the purpose of recording, preparing and distributing minutes and reports; processes a considerable amount of confidential and sensitive information in support of administrative activities.

Associate degree in administrative/secretarial science or related field required.
Bachelor degree in administrative/secretarial science or related field preferred.
Two to three years of experience performing complex and responsible office and administrative/secretarial
duties, preferably including some administrative support work for one or more managers in an academic or business office environment.
Proficient command of grammar, punctuation, spelling, and correct usage of the English language.
Comprehensive knowledge of office systems, practices, and administration.
Proficient skills and experience in Microsoft Office computer software systems that includes word processing, spreadsheets, and presentation software.
Proficient reception and telephone communication skills and techniques.
Evidence of principles and practices of classifying, indexing, processing, retrieving, and controlling a large volume of records.
Evidence of record keeping, account maintenance, and purchasing practices and procedures.
Your daily reward will be the personal satisfaction of having a chance to make a difference to yourself, your team, and to a group of students who expect an outstanding education and career.

Full-time associates are eligible for an exceptional benefits package which includes:

Health, dental and vision plan
Vacation, sick and holiday schedule
Tuition Reimbursement
401(k) Plan with employer match
Flexible Spending Account
Long/short term disability and more.
To learn more about West Coast University and apply for this exciting opportunity please visit our website:

West Coast University is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically-diverse population.