Full Job Description
Position Overview
ABOUT THE DEPARTMENT OF PUBLIC HEALTH:
Come work for Maricopa County Department of Public Health, the 3rd largest health jurisdiction in the U.S.! Our Public Health staff live by our mission: to make healthy lives possible! We aim to serve Maricopa County residents with a focus towards health equity and a data-driven approach to our work. We value our staff's unique skills and differences, as well as the varied experiences and disciplines we represent. We come together to reach our vision of creating a healthy, safe, and thriving community.
ABOUT THE POSITION:
The Vital Records Registrar registers, corrects, and amends vital records and issues certified copies of birth and death certificates while providing guidance to partners and stakeholders, maintaining security, assuring surveillance of public health mortality threats, adhering to financial guidelines, and complying with Arizona State Statutes, administrative codes, and federal requirements.
Position Qualifications
We recognize your time is valuable, so please apply if you meet the following required qualifications:
Education:
High school diploma or GED.
Experience:
Two (2) years of office, administrative, or clerical experience.
Combined education and experience qualifications:
Post-secondary education may substitute for experience requirement on a year for year basis.
Other Requirements:
Must complete County, State, and applicable Federal training prior to appointment as a Deputy Local Registrar by the Chief Deputy Local Registrar and the Maricopa County Department of Public Health, Health Officer. May be appointed as a Notary.
Our Preferred Candidate has:
Three (3) or more years of office, administrative, or clerical experience.
Bilingual (English/Spanish) skills.
Experience working with U.S. vital records/registration.
Experience working with medical records or in a health-related field, including mortuary science.
Certification as a Public Health or Community Health Worker from an accredited college or currently enrolled in a Public Health or Community Health Worker program and eligible to receive certification within six (6) months of hire.
Essential Job Tasks
Applies specialized working knowledge to register live birth, stillbirth, foundling, death, and fetal death certificates that occur primarily within Maricopa County and the State of Arizona as necessary.
Applies the appropriate Arizona Revised Statutes, Arizona Administrative Codes policies, and procedures that determine who may or may not lawfully register vital records and obtain certified copies of birth, death, and fetal death certificates.
Reviews and processes administrative orders or court orders submitted for the purpose of creating or amending Arizona vital records. Enters related data into appropriate databases.
Validates all identification and evidentiary documents while maintaining 100% data and identity security of all submissions; including various government-issued identification, evidentiary documents, official files, and records provided by the general public and private or public agencies.
Witnesses, notarizes and/or processes hospital and funeral home correction letters, customer affidavits, court orders, and voluntary acknowledgments of paternity.
Efficiently and accurately addresses high volume customer inquiries received in person, telephonically, and via the web.
Accepts various payment tender for services rendered, balances cash drawer, and reconciles paperwork on a daily basis.
Maintains and reconciles financial invoices and updates charge accounts for funeral homes.
Provides consultation and training to funeral homes, birthing facilities, public partners, and stakeholders regarding the vital registration process.
Coordinates with the Arizona Department of Health Services to resolve any vital registration issues that may be out of compliance.
Provides daily activity reports of all vital registration activity to management for quality assurance purposes.
Adheres to the secure data records retention policies and maintains strict compliance with the management and recording of all vital records data contained within the State of Arizona and Maricopa County retention schedules.
Working conditions:
Required to work at various locations, be on-call after hours and on weekends to respond to customer and partner requests for the registration and issuance of disposition-transit permits or in response to a public health emergency. Travel will be required for attending conferences, trainings, and possible varying work locations as assigned. Must be able to participate in emergency response training as scheduled and be available to respond as directed in the event of a public health emergency. The Vital Records Specialist position handles traumatic subject matter.
Maricopa County is an EEO/ADA Reasonable Accommodation Employer.
NOTE: All employees, within one (1) month of hire, will be required to provide evidence of immunity or receive immunizations for vaccine-preventable illnesses for any position within the Maricopa County Department of Public Health. Required immunizations include MMR (measles, mumps, rubella), Tdap (whooping cough and diphtheria), Varicella (chickenpox) and annual Influenza. Some positions require a Hepatitis B vaccine and/or a Tuberculosis test.
Selection Procedure
The hiring authority will select the successful candidate based on departmental needs.
All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.
Typically successful candidates are hired at a salary rate, up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.
