Procurement Coordinator

Stantec - Hillsboro, OR3.7


Requisition Number:

The Stantec Construction Group, providing industry-leading capital construction services, is currently seeking qualified applicants for a Procurement Coordinator position on our Aloha, Oregon site. The successful candidate will become a part of a dynamic Procurement team. They will support SPGC Procurement and must work cohesively with other team members, all levels of management including internal clients and Subcontractor personnel.


As part of a team, the successful candidate will support all SPGC Procurement document control, administrative, and management reporting processes. They will coordinate, administer and maintain the SPGC Procurement group Subcontractor/Supplier On-Boarding process by preparing documents for Subcontractor/Supplier On-boarding, tracking and documenting subcontractor compliance with the on-boarding process, receiving and evaluating documentation received from Subcontractors, maintaining on-boarding centralized files, and assembling and distributing master agreements. In addition to the Subcontractor on-boarding process, this candidate will receive and audit for compliance, requests for change orders and work order; maintain departmental work order/change order logs, files and documentation and issue work orders and change orders to Subcontractors. Finally, the candidate will be responsible for tracking and monitoring subcontractor insurance compliance. This is a fast paced position that requires tremendous attention to detail and complete ownership of work assigned.


Support SPGC Procurement by successfully completing all assigned duties

Issue and Administer Change Orders and Work Orders

Monitor and Report on Subcontractor Insurance Compliance

Support the Subcontractor On-Boarding Process

Monitor and record receipt of documents from subcontractors

Generate all required Procurement management reports

Organize, issue, receive, and distribute procurement documents as needed

Organize and maintain centralized Procurement files & Prolog records

Manage DocuSign of all work orders, change orders, and master agreement and ensure all files are fully executed

Keep procurement logs and folders up to date

Audit Procurement files for missing documentation and work to remedy by bringing files/folder into compliance

Review current Procurement documentation for any error, suggest improvements and apply approved document changes/corrections as directed

Manage and expedite multiple priorities and special requests

Attend weekly staff and safety meetings

Provide weekly progress reports

Perform additional administrative assignments as requested

Maintain the Master Agreement Log

Support Administration of the Subcontractor Status and Supplier/Equipment/Rental/LAA Dashboards

Provide Management Reports upon request to include, but not be limited to Diversity reporting

Procurement Coordinator

  • Minimum of 2 of years of experience in administrative roles including exposure to purchasing and document control
  • 2 year degree or equivalent combination of experience, skills and training
  • Advanced experience, skills and accuracy in MS Office (Outlook, Word & Excel)
  • Able to learn how to use internal Procurement programs and databases
  • Must possess solid organizational skills, exceptional attention to detail with a strong and professional work ethic
  • Excellent verbal and written communication skills in English
  • Demonstrated ability to meet deadlines
  • Flexible and adaptable to change
  • Positive Attitude and an effective team player
Physical Environment – Work at Client site in Hillsboro and Aloha. Open office environment subjected to loud noise, ventilated cold air, you may not have a cube with four walls, must be comfortable sitting with your back exposed.

Sensory Attention – Fast paced environment that you must be able to keep up with. Ability to focus on the task at hand with frequent interruptions is extremely important. Ability to perform in front of a computer for much of the day.

Mental Stress – There is routine pressure from various sources to achieve results and deadlines while dealing with frequent interruptions. Occasional extra pressure can be experienced as a result of unforeseen events and decisions creating conflict.


Job Category:
Construction, Contracts Procurement, Purchasing

Preferred Specifications:
  • Previous experience in construction environments
About Stantec:
The Stantec Construction Group, is a global project delivery company with a focus on water and energy. With the ultimate goal of delivering maximum value to our clients and their local communities, we provide single-source, integrated construction services and the full range of project delivery methods. Incorporating industry-leading preconstruction services and safety practices, our multi-disciplined team of construction professionals delivers a wide range of projects ― including new facilities, infrastructure improvement and expansion, waste-to-energy construction, and

capital construction services.

The Stantec Construction Group offers integrated program management, engineering and construction expertise and proficiencies derived from our global engineering experience and our self-perform capabilities as a leading global contractor.

The Stantec Construction Group is comprised of MWH Constructors and Slayden in the U.S. and Stantec Treatment in the U.K.

Additional Information:
MWH is an EEO employer – MWH considers applicants for all positions without regard to race, ethnicity, religion, creed, color, sex, gender, gender identity or expression, national origin, age, disability, veteran status, medical condition, marital status, sexual orientation, citizenship or other basis in accordance with federal, state or local laws or regulations.

Location (Multiple Cities or States):
United States - Oregon - Aloha

United States


Aloha, Hillsboro