HEALTH INFORMATION MANAGEMENT ASSISTANT DIRECTOR

Los Angeles County Department of Human Resources - Los Angeles, CA (30+ days ago)4.2


DEPARTMENT OF HEALTH SERVICES

FILING DATE:
October 12, 2017 - Until the needs of the service are met and is subject to closure without prior notice.

EXAM NUMBER:
Y-1412-A

TYPE OF RECRUITMENT:
OPEN COMPETITIVE JOB OPPORTUNITY

THIS ANNOUNCEMENT IS A REBULLETIN TO REOPEN THE FILING PERIOD, UPDATE SALARY AND SPECIAL SALARY INFORMATION. PERSONS WHO HAVE ALREADY APPLIED WITHIN THE LAST TWELVE MONTHS NEED NOT REAPPLY BUT MAY SUBMIT ADDITIONAL INFORMATION TO BE ATTACHED TO THEIR ORIGINAL APPLICATION. THIS INFORMATION MUST INCLUDE THE CORRECT EXAMINATION NUMBER AND EXAMINATION TITLE.

SPECIAL SALARY INFORMATION:
Due to the Manpower shortage recruitment, incumbents and appointees to this position shall be compensated at step 4 rate. Including an additional 9% Manpower Shortage Range is applied to the new base salary established in the Los Angeles County Code Personnel, Salaries & Salary Schedules, through June 30, 2018.

Effective 04/01/2018: $11,254.75 - $12,544.03 Monthly

DEFINITION:
Assists the Director of the Health Information Management Division at a large, acute hospital or manages a major technical organizational segment of the Health Information Management organization in a very large, acute hospital.

ESSENTIAL JOB FUNCTIONS:
Assists in directing, planning, organizing, monitoring and evaluating the work of the division to ensure effective and efficient operations and compliance with established standards, rules and regulations.
Assists the Health Information Management Director in the development, implementation, and assessment of long-range and short-term goals.

Conducts studies and analyzes reports and makes recommendations concerning staffing, organization, budget, and work flow.

Participates in the development and implementation of policies and procedures of qualitative and quantitative analysis programs to meet federal, state, local and internal utilization review standards.
Has immediate responsibility for and acts as the primary consultant to hospital staff or outside agencies regarding issues concerning the disposition of patient medical records and services provided by the Division.

Identifies problems affecting coding, abstracting, billing, and legal issues related to the release of medical information and assists in their resolution.
Confers with professional staff regarding the activities of the Health Information Management Division with other hospital units including administration, medical services and nursing.

Supervises the maintenance of medical records and the preparation of statistical reports for research and hospital administration.
Provides in-service training and evaluates departmental personnel as required.

Develops orientation and training programs and ensures ongoing competence of staff is documented.

Serves as a member of various committees and participates in hospital staff meetings as required.

REQUIREMENTS:MINIMUM REQUIREMENTS:
Certification as a Registered Health Information Administrator* (RHIA) by the American Health Information Management Association (AHIMA) -AND- Three years of experience managing staff performing a variety of technical abstracting and coding, medical clerical and transcription functions in a comprehensive hospital-based health information management program at the level of Assistant Medical Records Director III**, Medical Records Director I*** or higher. Certification as a Registered Health Information Technician* (RHIT) and two additional years of the required experience will be accepted for registration as a RHIA.

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Physical Class II – Light:
Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved.

ADDITIONAL INFORMATION:Special Requirement Information:
  • Certification/License Information: Please ensure the Certification/License Section of the application is completed. Provide the title of the certificate, the number, date issued, date of expiration and the name of the issuing agency as specified in the Minimum Requirements. Please attach a legible photocopy of the required certificate to your application at the time of filing or within fifteen (15) calendar days of filing online or your application will be rejected.
The required Certificate MUST be current and unrestricted.

**Experience at the level of the County of Los Angeles class of Assistant Medical Records Director III is defined as: Assists the medical records director at a very large and complex County hospital in directing the hospital's medical records program.

***Experience at the level of the County of Los Angeles class of Medical Records Director I is defined as: Directs the work of a medium-sized staff engaged in carrying out the medical records program at a County hospital.

EXAMINATION CONTENT:
This examination will consist of an evaluation of education and experience based upon application information weighted 100%.

Candidates must achieve a passing score of 70% or higher on this examination in order to be placed on the Eligible Register.

ELIGIBILITY INFORMATION:
Applications will be processed on an "as-received" basis and those receiving a passing score will be promulgated to the eligible register accordingly.

The names of candidates receiving a passing score in the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation.

NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS.

SPECIAL INFORMATION:
Appointees may be required to work any shift including evenings, nights, weekends and holidays.

AVAILABLE SHIFT:
Any

VACANCY INFORMATION:
The resulting Eligible Register from this examination will be used to fill vacancies throughout the Department of Health Services as they occur.

APPLICATION AND FILING INFORMATION:
APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED.

Apply online by clicking on the "Apply" button for this posting. You can also track the status of your application using this website.

All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment.

Utilizing VERBIAGE from the Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you met the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED.

This examination will remain open until the needs of the service are met. Application filing may be suspended at any time with or without advance notice.

Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the MINIMUM REQUIREMENTS. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, description of work performed, and salary earned. If your application is incomplete, it will be rejected.

NOTE: If you are unable to attach required documents, you must fax them to (323) 869-0942 or e-mail the documents to the exam analyst, within 15 calendar days of filing online. Please include the exam number and the exam title.

SOCIAL SECURITY NUMBER:
All applicants must enter a valid social security number at the time of filing. Entering anything other than a valid social security number (i.e. 000-00-000, 111-11-111. etc.) will result in an automatic rejection of your application.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:
For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID AND PASSWORD:
All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.

DEPARTMENT CONTACT:
Sylvia Jaimez, Exam Analyst
DHS - Human Resources Division
E-mail: sjaimez@dhs.lacounty.gov
Phone: (323) 914-7041
Fax: (323) 869-0942

ADA COORDINATOR PHONE:
(323) 914-7111

CALIFORNIA RELAY SERVICES PHONE:
(800) 735-2922