Administrative Assistant, Cable Entertainment Legal Affairs

NBCUniversal - New York, NY (30+ days ago)4.1

Full-timeEstimated: $37,000 - $52,000 a year

EducationSkills
Role Purpose:
The Administrative Assistant will provide support to the VP, Legal Affairs, Cable Entertainment.

Responsibilities Include, but are not limited to:
Arrange numerous calls and meetings involving attorneys, executives and other individuals; maintain and update attorney calendars; keep attorneys on schedule; demonstrate flexibility, patience and persistence in routinely rescheduling calls and meetings
Answer phones professionally, take messages as required and promptly pick up and deliver voicemails to attorneys
Accurately process and track legal work, including uploading documents into various databases and management systems and updating status and tracking reports
Draft, type, edit and distribute simple legal documents, project reports, letters, memos, presentations, spreadsheets and other documents
Maintain strict confidentiality and professionalism along with a positive attitude
Proactively anticipate attorney needs
Arrange travel and accommodations including comprehensive and detailed itineraries
Process travel expenses and reimbursements and keep accurate and timely expense account records; prepare and process expense reports and reconciliations in accordance with Company policy guidelines
Arrange complex logistics for multiple-attendee and multiple-location meetings (including Telepresence and slide presentation set-ups)
Coordinate audio/visual needs for meetings
Process outside counsel and other legal-related invoices
Handle general office and administrative tasks, including the ordering of miscellaneous supplies
Manage administrative and coordination aspects of special projects as designated including planning and organizing internal events
Regularly interact with internal business and creative clients and legal department contacts (including executives), as well as outside counter-parties (e.g., talent attorneys and agents, production company counsel)
Provide backup for other assistants on the team

Qualifications/Requirements

Basic Qualifications
  • Demonstrated high-level proficiency in Microsoft Word, Excel, PowerPoint, Adobe, Dropbox and Outlook
  • College degree or High School/GED and comparable work experience
Eligibility Requirements
  • Interested candidates must submit a resume/CV online through nbcunicareers.com to be considered
  • Must be willing to work in New York, NY
  • Must be willing to submit to a background investigation
  • Must have unrestricted authorization to work in the United States
Desired Characteristics

Desired Characteristics
  • Demonstrated interest in media industry or legal field
  • Maintain a positive attitude and demonstrate ability to be flexible in a rapidly changing business environment
  • Superior organizational and administrative skills, with the ability to multitask and prioritize work for multiple attorneys simultaneously
  • Strong interpersonal and communication skills, including a professional phone manner and in-person presence; experience as a team player; ability to develop and maintain good working relationships with numerous executive assistants and other individuals across the company
  • Excellent attention to detail and willingness to take initiative; self-starter who is organized and able to work without close supervision
  • Demonstrated ability to assume greater responsibility as circumstances dictate
  • Previous administrative support experience preferred
  • Strong document organization skills including the ability to quickly and accurately file and keep records
  • Strong computer skills and demonstrated ability to quickly learn and adapt to new programs and technologies
Sub-BusinessCorporate Legal
Career Level

Experienced

CityNew York
State/Province

New York

CountryUnited States
About Us

At NBCUniversal, we believe in the talent of our people. It’s our passion and commitment to excellence that drives NBCU’s vast portfolio of brands to succeed. From broadcast and cable networks, news and sports platforms, to film, world-renowned theme parks and a diverse suite of digital properties, we take pride in all that we do and all that we represent. It’s what makes us uniquely NBCU. Here you can create the extraordinary. Join us.

Notices

NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.