Payroll Clerk I/Secretary

Macomb Intermediate School District - Macomb County, MI (30+ days ago)4.0


QUALIFICATIONS:

  • Associate’s Degree in Accounting or related field, preferred.
  • Minimum of three years of experience processing payroll of 300+ employees, preferred.
  • Knowledge of payroll taxes, IRS and State of Michigan payroll laws, MPSERS, and related regulations.
  • Experience with the Macomb Intermediate School District’s core business systems software, preferred.
  • Highly proficient in the application and navigation of personal computers using Windows operating system with focus in Excel.
  • Proficient in the use of 10-key calculator and keypad.
  • Excellent written and verbal communication skills.
  • Excellent math, analytical and problem-solving skills.
  • Ability to deal with highly confidential and sensitive matters.
  • Ability to exercise independent judgment in making decisions in accordance with established policies and procedures.
  • Flexibility and organizational skills to handle multiple and competing assignments which may extend beyond the regular work day.
  • Demonstrated ability to work cooperatively with other employees in a team setting.
  • Ability to maintain a strong attendance record.
  • Must pass criminal background check as required by School Safety Legislation.


  • RESPONSIBILITIES SHALL INCLUDE BUT NOT BE LIMITED TO:

  • Process and monitor payroll data for all school district employees according to their particular collective bargaining agreement.
  • Print, sort, and mail payroll checks and ensure proper distribution throughout MISD locations and departments.
  • Required knowledge of employment contracts governing employee groups and carrying out interpretations of such contracts.
  • Responsible for responding to unemployment claims and related quarterly reporting.
  • Responsible for compliance with payroll laws and regulations.
  • Process, report, and payment of payroll and withholding taxes, retirement contributions, garnishments, 403(b)/457 contributions, employee dockings, and other employee withholdings bi-weekly.
  • Timely preparation and submission of quarterly payroll tax reports and year-end W-2 reporting.
  • Responsible for all Michigan Public School Employees Retirement System (MPSERS) reporting and filing of new and terminated employee forms.
  • Report third party sick pay and worker compensation payments and processing related payroll liabilities.
  • Work with the Human Resources Office and other employees in processing and calculating payroll in accordance with contracts, contract changes, and adjustments as approved by Board of Education.
  • Responsible for processing some accounts payable transactions and printing checks.
  • Responsible for accurately processing timesheets from multiple locations and applying appropriate rates of pay.
  • Accurately process ACH transactions through web-based bank software.
  • Accurately process and complete wage verifications from external entities.
  • All vacations and holidays are worked around payroll deadlines.
  • Promptly and courteously handle inquiries and visitors who have business to conduct in the department.
  • Operate two-way radio system.
  • Prepare and distribute materials as required.
  • Receive incoming calls, direct them as appropriate and provide assistance as required.
  • Maintain student and other school records and files. Maintain staff calendars and schedules.
  • Maintain fuel report; distribute related reports.
  • Input individual vehicle maintenance reports
  • Invoice local school districts for services.
  • Cross train with other department secretarial staff.
  • Performing such other functions and duties as may be necessary and related to the above and as determined by future course of events.
  • Perform all other duties as appropriate and determined by supervisor or administrator.