Administrative Specialist

AssetWorks - San Antonio, TX (30+ days ago)


THE COMPANY

AssetWorks is an industry-leading provider of technology and consulting solutions for asset and infrastructure-intensive organizations in government, education, utilities, telecommunications, public transportation and the commercial sector. Our market leading suite of Integrated Workplace Management Systemssoftware solutions and professional consulting services enable organizations to improve asset management and maintenance practices, streamline operations, and improve accountability for mission-critical assets.

AssetWorks’ Facilities division provides enterprise class Facility Management Software solutions to organizations in excess of one million square feet. AssetWorks provides our employees with comprehensive product training, industry leading professional development and an energetic workplace.

THE POSITION

Reporting to the Manager of Account Services, this is a newly created position to meet the growing needs of the company. This position will be supporting senior members of Administration & Finance. This position requires a motivated and energetic individual who can attend to numerous details at once, process a high volume of transactions efficiently, meet the demands of a fast-paced environment, while maintaining a positive attitude. This position also requires excellent verbal and written communication skills as well as intermediate Excel skills. There will be a requirement to enter data into various operating systems as well as prepare status reports with a solid understanding of contracts and systems. Additional administrative tasks will be assigned as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Process Employee Expense Reports and ensure adherence to Company Policy.
  • Work with manager on special projects as assigned.
  • Assist with National User Conference coordination on an as needed basis.
  • Work with Manager to create Recurring Projects and related Customer billing
  • Process Cash Receipts
  • Process Accounts Payable
  • Manage office facility maintenance requests, shipments, etc
  • Provide Customer Statements as requested
  • Manage electronic customer files and corresponding physical files
  • Enter Data as needed
  • Additional duties as directed

Job Type: Full-time

Education:

  • Associate

Location:

  • San Antonio, TX

Language:

  • English

Required work authorization:

  • United States