Temporary Project Administrator

SBM Offshore - Houston, TX4.1

TemporaryEstimated: $69,000 - $95,000 a year
Skills
Have you ever wanted to work for a world leader in their industry?

SBM Offshore is an integrated EPCI provider of floating production solutions for the deepwater oil and gas industry. SBM Offshore owns and operates the world’s largest fleet of FPSOs which recently achieved more than 1 million barrels of oil per day throughput. SBM Off shore’s global footprint includes worldwide Execution Centers.

We are proud of our technological innovation, and are a market leader in R&D and technology development. Some of SBM Off shore’s products include CALM Buoy’s, Floating Production Storage and Offloading Units, Semisubmersibles, Tension Leg Platforms and Turret Mooring Systems.

Careers at SBM Offshore offer our employees:
  • Unique opportunities to participate in the full life-cycle of projects and operations from engineering through construction and installation and throughout production operations
  • Experience with a leader in Deepwater floating production and mooring systems, in production operations and in terminals and services
  • Opportunities for roles in Execution Centers, in our construction yards and with our specialized offshore installation vessels
  • A company philosophy of exposing talented individuals to all parts of the business which provides opportunities to expand their personal tool kits
SBM Offshore is currently recruiting for a Temporary Project Administrator.

ROLE PURPOSE:
As Document Controller/ Project Support, you provide guidance and support to Project Management teams, internal staff, vendors, subcontractors and clients when needed. You are also responsible for document coordination efforts and effective technical writing in the creation of documented procedures.

You apply and uphold SBM’s policies and procedures in support of the respective population with a high degree of customer focus, discretion and confidentiality.

ROLE CONTRIBUTION

1. In order that the Project setup is properly defined and planned, you are to:

1.1. Take ownership to define and develop scope by understanding and evaluating the project requirements.

1.2. Communicate and promote the understanding of the scope, document control strategy, constraints and ways of working to stakeholders.

1.3. Define all tasks and activities to be performed on the project

1.4. Ensure the project team is aware of document requirements and specifications to meet project needs, Company standards, and industry regulations

The measure of your effectiveness in this will be:
Development of effective project setup plan
Demonstrated understanding of scope and schedule
Quality of administrative duties
Minimal disruptions to the project activities

2. In order that assigned activities in project support are completed successfully, you are to:

2.1. Understand and complete assigned tasks with accuracy within agreed time frame

2.2. Identify areas requiring more detailed instructions and clarify understanding/expectation as necessary

2.3. Coordinate, plan and monitor (technical) support of documents for internal and external distribution

2.4. Escalate unresolved issues to the appropriate stakeholder to minimize delays in deliverables

2.5. Ensure good house-keeping of deliverables

The measure of your effectiveness in this will be:
Performance Feedback from Project Management team, Manager and Project Team
Timeliness and accuracy in completing tasks
Quality of administrative duties
3. In order to achieve effective interface management, you are to:

3.1. Understand how assigned tasks will affect all stakeholders; provide timely and accurate input to stakeholders in support of requirements in meeting deadlines

3.2. Proactively highlight concerns as they arise, and prioritize assigned activities to meet key milestones

3.3. Network with stakeholders to serve as a source of support in executing project deliverables; ensure proactive two-way communication

3.4. Produce consistent/organized documents in a well-structured format to clearly convey required information

3.5. Coordinate with vendors, subcontractors, third party consultants, etc. to ensure timely review of documents and that comments are made with required quality level

The measure of your effectiveness in this will be:
Demonstrated effective interfaces within and across-disciplines
Timely closure of interface issues
4. In order to ensure knowledge sharing & gaining successful cross-functional collaborations within the community, you are to:

4.1. Provide accurate and detailed information when escalating to next level

4.2. Pro-actively approach involved colleagues to get feedback and updates in order to accurately inform manager on progress made and status

4.3. Inform and educate your colleagues on cross-functional topics encountered

The measure of your effectiveness in this will be:
Assessment and feedback by colleagues in day-to-day collaborations
Contribution to project procedures and work instructions

REQUIRED EXPERIENCE:
Administrative professional with at 5+ years of experience. Must have experience with administrative support for EPC projects. Advanced MS Word, PowerPoint and Excel skills.

Project management team support
Duties include collaborating on proposal development, project execution plans, creating and managing org charts, project correspondence, project team assistance
Meeting and calendar management
Experience with visas and managing travel requests

PREFERED EXPERIENCE:
Experience with MS Visio preferred.

LOCATION/BENEFITS:
Headquartered in West Houston’s Energy Corridor, the Houston Execution Center of SBM Offshore offers tremendous opportunities for qualified professionals and a competitive salary.

The SBM Offshore Group is proud to be an EEO/AA employer M/F/D/V.

We maintain a drug-free workplace and perform pre-employment substance abuse testing.