Office Administrator

Fox Rothschild LLP - Blue Bell, PA3.3

Full-timeEstimated: $75,000 - $98,000 a year
Working with the respective Office Managing Partner, Firm's Chief Talent Officer, and Chief Operating Officer this individual is responsible for managing the day-to-day operations of the Firm's Montgomery County office (Blue Bell, PA) in compliance with the policies and procedures of the firm. Ensures peak operating efficiency/profitability and facilitates office growth. Maintains excellent relations/communications with firm management, attorneys, clients, administrative groups, and staff and outside vendors.

Primary Responsibilities:
Oversees all office operations, including, but not limited to: workflow processes, IS systems/business equipment, office supplies, inventory control, reception, office services, facilities, records management, space allocation, safety, business continuity, vendor management, and special projects as needed
Partners with Human Resources for the recruitment of administrative support staff including reviewing of resumes, interviewing, hiring and on-boarding
Trains, supervises, counsels and allocates related human resources. Responsible for performance of all support staff in conjunction with Human Resources; manages the evaluation process; administers disciplinary actions as needed
Assists with the successful integration of new attorneys. Facilitates attorney arrival and departure processes; Manages workflow, operations and employee relations
Supports attorneys with local client development and marketing initiatives including office participation in various organizations, special programs and hosting events to enhance the firm/office image and visibility in the local community
Acts as a liaison between designated offices and various administrative departments within the firm
Participates in management meetings and communicates effectively with the Firm Leadership, attorneys, and staff in regards to updates, changes, new developments and other relevant issues impacting the Firm offices
Manages all aspects of the office’s legal administrative support; creates and modifies support assignments and coordinates back-up support as needed. Maintains well-balanced assignments according to Firm staffing ratios
Coordinates special events and social functions within these two offices.

Bachelors' degree in business administration or related field or an equivalent combination of education and/or work experience
Minimum of seven years of experience in law firm management with demonstrated leadership skills in human resources, information technology, facilities and financial management
Strong management ability, including written/oral communication and interpersonal skills required to interact with firm management, attorneys, clients, administrative groups, and staff and outside vendors
Ability to exercise sound judgment, discretion and foster positive and professional working relationships a must
Ability to successfully motivate and develop the administrative team and build/maintain office morale
Strong supervisory, organizational and project management skills with great attention to detail. Ability to prioritize, multi-task and work well in a high volume/fast-paced environment
Must possess knowledge and demonstrated understanding of generally accepted accounting principles. A working knowledge of related legal/compliance regulations ideal
Demonstrated experience using related accounting computer systems and Microsoft Office Suite, including Outlook, Word and Excel. Elite Enterprise experience preferred.
The intent of the above is to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not meant to be construed as an exhaustive statement of all functions, responsibilities or requirements.

Fox Rothschild LLP is an EEOC Employer