Construction Project Coordinator/Administrative Assistant

Mike Payne and Associates, Inc - Wildomar, CA


Project Coordinator/Office Admin

We are a specialty contractor in search of a Project Coordinator/Office Administrator. This position requires the ability to multitask and work well under the demands and pressure of deadlines. Must be motivated, self-sufficient, highly organized, and have a good phone presence.

Essential Job Functions:

  • Answer phones in a professional manner providing answers when possible and transferring calls or taking messages when needed
  • Assist project management and estimator with daily activities
  • Compile and send project submittals
  • Complete and distribute job folders for field crew
  • Use Bluebeam PDF review or Adobe Acrobat to access Plans and Specs
  • Fill out and return subcontractor qualifications
  • Follow-up on bid results, change orders, contracts, submittals, and project schedules
  • Complete project insurance and safety requirements
  • Receive and report labor hours for payroll
  • Understand and carry out oral and written instructions

Job Requirements:

  • Excellent communication skills with general contractors, clients, vendors, and field crew
  • Ability to multitask and have good follow-through skills
  • Ability to take initiative and work independently
  • Keep accurate filing
  • Maintain a clean, organized and friendly work environment
  • Ability to work with MS Word, Excel and Outlook
  • 1-2 years of clerical experience
  • Excellent phone and writing skills

Please send resume and salary history

Compensation: DOQ

Job Type: Full-time

Required education:

  • High school or equivalent

Preferred experience:

  • Administrative Assistant: 1 year
  • clerical: 1 year

Job Type: Full-time


  • High school or equivalent (Required)