Assistant, Administrative III

AbbVie - Lake County, IL (30+ days ago)4.0


Responsible for all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and computer/phone/cell setups, acting as a liaison for remote access issues.

Key Responsibilities Include:
Provides general administrative support. May provide back up support to higher-level management as needed.
Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
Interacts with high-level executives and handles confidential or business-sensitive information.
May include some support for tracking budget expenditures.
Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
Orders business cards and stationery.
Uses and understands Microsoft Office Suite, Delta View and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
Coordinates new employee office set-ups and onboarding.
May train/coordinate work for new administrative assistants.
Operates with general instruction and some supervision.

Basic:
High School diploma, some college is preferred.
1+ year’s previous Administrative Admin experience is a must.
High level of confidentiality is essential.
Great teamwork and interpersonal skills
Solid written, verbal and social communication skills highly desired.
Excellent organizational skills.
Detail oriented
Proficiency of Microsoft Office Suite, (MS Word, Excel, PowerPoint) Delta View, Adobe Acrobat, Visio or OrgPlus, Outlook and understanding of business processes and procedures.