PERSONAL ASSISTANT TO OWNER

Real Tone Agency - New York, NY

Full-time

WHO WE ARE

We are an international booking and management agency comprising a global team of remotely based, passionate and highly committed staff members representing and working on behalf of international music talents across every aspect of their music careers.

PERSONAL ASSISTANT TO THE OWNER

ROLE:

We are seeking an extremely organized Personal Assistant to act as right hand to the owner and be an exemplary representative of the agency and related entities on all fronts. Candidate must be reliable, self-disciplined and motivated with excellent grammar and writing skills and proven professional experience.

RESPONSIBILITIES:

  • Maintain executive and team calendars including scheduling meetings, calls and appointments on a priority basis.
  • Manage day-to-day schedule including up to the minute call and meeting reminders and agenda updates.
  • Prepare and brief owner with meeting and call related documentation.
  • Join calls, attend meetings and take notes/minutes as required.
  • Manage, review, sort, forward and respond to mail on behalf of the owner.
  • Draft emails, messages and written communication on demand based on dictation and direction from the owner.
  • Action and liaise various conversations daily on behalf of the owner.
  • Supervise, plan and book personal travel arrangements and logistics.
  • Performing additional duties as needed/requested.

SKILLS REQUIRED:

  • 2+ years assistant experience in the entertainment/music industry
  • Highly professional written and verbal communication skills
  • Proficiency with MS Office, Google Drive, Adobe Acrobat and Dropbox
  • Ability to work well independently and within a team environment
  • Exceptional organisational skills and meticulous attention to detail
  • A high level of energy, motivation and initiative is essential
  • Ability to work under pressure in a fast-paced environment
  • A high level of confidentiality, discretion, and judgement
  • Flexibility to work long hours and/or weekends as the job requires
  • Knowledge of the touring and concert industry is an asset

Job Type: Full-time

Experience:

  • Personal Assistant: 2 years (Required)

Work Location:

  • Fully Remote

Typical start time:

  • 8AM

Typical end time:

  • 6PM

This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous
  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
  • Detail-oriented -- would rather focus on the details of work than the bigger picture
  • Achievement-oriented -- enjoys taking on challenges, even if they might fail
  • High stress tolerance -- thrives in a high-pressure environment
  • Autonomous/Independent -- enjoys working with little direction

Schedule:

  • Monday to Friday
  • Overtime
  • Weekends required