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Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.
This position is also being announced through Government-Wide procedure under Announcement #HQ-OHC-18-488125-G. To be considered under both Public (US Citizens) and Government-Wide procedures you must apply to both announcements.
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This Human Resources Specialist position is located in the Customer Service Division, within Human Capital (HC), Transportation Security Administration (TSA), Department of Homeland Security (DHS). If selected for this position, you will serve as a Senior HR Specialist within a customer service/contact center environment providing direct assistance to junior staff and highly complex cases at the Tier 2 level or above to a variety of customers. Typical duties include, but are not limited to:
- Independently managing cases for assigned areas, determining and advising on specific policy applications, including the application of TSA's unique (non-Title 5) agency practices and policy; applying appropriate guidelines and recognizing when circumstances warrant an exception to policy or changes to existing policy.
- Managing inquiries, requests, and cases for services received from various customer types, including current and former employees, their families, job applicants, managers, and other parties; inquiries and cases require management of numerous details to determine the appropriate course of action - applying tact, diplomacy, and customer service skills in dealing with irate customers and managing the encounter to satisfactory resolution.
- Ensuring the complete resolution of the customer's concerns and inquiries; working with other specialists or experts who provide advice and assistance with processing; monitoring the cases in the tracking system and following up to ensure final coordinated response is provided within established time and quality standards.
- Researching and providing accurate and timely information in response to general and complex human resources inquiries related to benefits, retirement, personnel actions, recruitment, hiring, position management, payroll, and other services; coordinating with team members, subject matter experts, and other service providers to ensure accurate and timely resolution.
- Participating in ongoing efforts to identify and remedy systemic issues (e.g., hold times, response times, surges, etc.); working as a member of the team to continuously improve the customer's experience of HC products and services; and seeking to assist with volume and workload issues.
Job family (Series)
0201 Human Resources Management
- Human Resources Specialists
- Specialists, Human Resources
Conditions of Employment
You must meet the qualification requirements for this position no later than the closing date of the vacancy announcement.
- You must possess U.S. citizenship or be a U.S. national.
- Selective Service registration is required.
- You must be able to obtain and maintain a Secret Clearance.
- See additional "Conditions of Employment" and "Other Information" section
To qualify for the SV-I Pay Band (equivalent to the GS-13 grade level), you must have one year of specialized experience at the SV-H or GS-12 grade level in the Federal service or equivalent experience in the private sector. Specialized experience is defined as experience that has equipped you with the knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience for this position is:
Note: Credit for experience is given based on a 40-hour workweek. Part-time experience is credited on a part-time ratio, i.e., working 20 hours per week for two months equals one month of experience. No additional credit is given for overtime. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
- Applying Federal HR laws, regulations, and best practices (e.g., Non- Title 5 U.S.C.) in 2 or more disciplines (i.e., employee benefits, retirement, payroll, and recruitment/placement) and utilizing job specific HR systems (e.g., payroll, personnel transactions, benefits, hiring, and orientation) in order to respond to escalated issues and provide guidance in complex cases;
- Applying Federal HR laws, regulations, and best practices (e.g., Non-Title 5 U.S.C) in 2 or more disciplines utilizing human resources policies, regulations, and best practices related to a wide range of diverse situations, including recruitment and hiring practices, employee benefits, payroll, and retirement in order to respond to escalated issues and provide guidance in complex cases;
- Utilizing job specific HR systems (e.g., payroll, personnel transactions, benefits and hiring) in order to address systemic issues and recommend improvements;
- In call management, ensuring an appropriate balance of efficiency and quality customer service delivery to address systemic issues and recommend improvements; AND
- Establishing metrics to monitor, track, analyze, and improve customer service program operations.
The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.
Eligibility to apply for other Federal positions: TSA is an Excepted Service agency exempt from most of Title 5 United States Code, including regulations which apply to displaced Federal employees (CTAP/ICTAP) of other agencies, and employment with TSA does not confer "Competitive Status" that generally results from selection and service in Competitive Service agencies. The Office of Personnel Management (OPM) has established an Interchange Agreement, which allows most permanent TSA employees to apply and be considered for vacancies in Competitive Service agencies. Information from OPM on this or other Interchange Agreements is available at: http://www.opm.gov.
To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully pass a background investigation as a condition of placement into this position.
DHS uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify including your rights and responsibilities.
If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment.
TSA employees who are absent for the purpose of performing military duty may apply for any vacancies announced in their absence.
It is the policy of the Government not to deny employment simply because an individual has been unemployed or has had financial difficulties that have arisen through no fault of the individual. Information about an individual’s employment experience will be used only to determine the person’s qualifications and to assess his or her relative level of knowledge, skills, and abilities. Although an individual’s personal conduct may be relevant in any employment decision, including conduct during periods of unemployment or evidence of dishonesty in handling financial matters, financial difficulty that has arisen through no fault of the individual will generally not itself be the basis of an unfavorable suitability or fitness determination. For more information, click here.
Payment of relocation expenses (Permanent Change of Station) is not authorized.
More than one position may be filled from this announcement.
If you are entering TSA employment on an appointment without time limitations, you must serve a basic trial period unless you have already met the requirement.
TSA policy requires verification of Selective Service registration for male applicants born after 12/31/59. For more information click here.
View common definitions of terms found in this announcement.
Veterans and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the documentation that is required, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated based on a comparison of the position requirements against the quality and extent of the experience and/or related education as reflected in your resume and supporting documentation. You are encouraged to ensure work experiences clearly show possession of the competencies required for this position. We will compare your resume and supporting documentation to your responses on the assessment questionnaire. If, after reviewing your resume and any supporting documentation, a determination is made that you have rated yourself higher than is supported by your application materials, your category placement may be adjusted and/or you may be excluded from consideration for this job.
When completing the assessment questionnaire for this position, you will be prompted to elect if you wish for your application to be considered as External (where Veterans’ Preference applies), as Status (current or former Federal Employees), and/or Internal to TSA as a current permanent or competitive temporary employee. At that time, please select the answer(s) that apply to you and your application to this position.
Candidates will be rated and ranked using Category Grouping procedures. Under Category Grouping, candidates will be rated and ranked into one of three categories:
Best-Qualified: Applicants possessing experience that substantially exceeds the minimum qualifications of the position and demonstrate high proficiency in all of the critical competencies, including all Selective Placement Factors (SPF) and appropriate Desirable (Quality Ranking) Factors as determined by the job analysis.
Well-Qualified: Applicants possessing experience that exceeds the minimum qualifications of the position and demonstrates acceptable proficiency in all of the critical competencies, including all SPFs as determined by the job analysis.
Qualified: Applicants possessing experience that meets the minimum qualifications of the position and demonstrate basic proficiency in most of the critical competencies, including all SPFs as determined by the job analysis.
Veterans: Qualified veterans who have a compensable service-connected disability of at least 10% are listed in the best-qualified category, except when the position being filled is scientific or professional at the GS-09 grade level, or higher. (This position is not considered scientific/professional.) Other 10-point preference eligibles and veterans with 5-point preference who meet the eligibility and qualification requirements are placed above non-preference eligibles within the category in which they qualify. View information on veterans’ preference .
To preview questions please click here.
Background checks and security clearance
Drug test required
In addition to a resume and the assessment questions, you must submit copies of any of the following documents if you are applying based on Veterans' Preference or eligible Veterans' Service (a veteran who was honorably discharged from the armed forces after completing at least three (3) years of continuous active duty service), or education or a combination of education and experience:
DD-214 - If you are claiming Veterans' Preference or eligible Veterans' Service, provide a copy of your DD-214 (Member Copy 4), Certificate of Release or Discharge from Active Duty, or other appropriate documentation to prove your entitlement and to provide verification of an Honorable Discharge.
SF-15 and VA Letter - If you are claiming Veterans' Preference based upon a Compensable Disability, Widow or Spouse Entitlement, or as a Purple Heart recipient, you must submit your DD-214 or other proof of entitlement; an SF-15, and the required proof of disability, i.e., Department of Veterans Affairs letter dated 1991 or later.
Transcripts - If you are qualifying based on education OR if there are mandatory education requirements listed under the Qualifications and Evaluations section, you MUST submit a copy of your college transcript(s) with your application. If selected, an official/sealed college transcript(s) will be required to verify education prior to employment.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select “Benefits.” Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more.
Employees who transfer to TSA from an agency that allows employees to maintain an annual leave balance higher than the maximum accumulation for the appointed position will have their leave ceiling set to the maximum accumulation for the appointed position (e.g., United States duty location - 240 hours, foreign duty location - 360 hours, or TSES position - 720 hours). TSA will not make a monetary payment for any leave forfeited under these circumstances.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.