Executive Assistant

Make-A-Wish Southern Nevada - Las Vegas, NV

Full-time

Position Summary: Performs a variety of difficult, sensitive and confidential office administrative and support services, requiring a high degree of independent judgment and a thorough knowledge of Make-A-Wish Southern Nevada policies, procedures, and business practices

Position Qualifications

  • Knowledge of office administrative practices and procedures
  • High school graduation or G.E.D. equivalent required. College degree preferred. Minimum five years’ experience assisting C-level executives
  • Must possess excellent English verbal and written skills
  • Excellent computer skills required (Microsoft Word, Microsoft Excel)
  • Data-entry/customer relationship database experience required.
  • Must be self-motivated, creative,detail-oriented, and excel in problem-solving skills
  • Has the ability to prioritize and manage multiple responsibilities with minimal supervision
  • Ability to deal with sensitive information with a high level of trust, tact, and confidentiality
  • Excellent customer service skills with the capacity to interact with diverse groups and work successfully in a collaborative, team-oriented environment_

Work _Environment

  • The job operates in a professional,open space office environment using standard office equipment
  • There is a high probability of glitter encroachment on personal items at your workstation
  • Working knowledge of Connect 4, Candyland, and Chutes and Ladders required
  • Magic wand to be provided

Our Mission:

Together, we grant life-changing wishes for children with critical illnesses.

Essential Job Responsibilities and Duties

Administrative Support to the CEO

  • Types and drafts memoranda, correspondence, proposals, reports, contracts, forms and other documents from drafts, notes, dictation, transcriptions or brief oral instructions
  • Proofreads and checks typed and other materials for accuracy, completeness, and compliance with Make-A-Wish Southern Nevada standards, policies, and procedures
  • Ensures materials, reports, and documents for signature are accurate and complete
  • Arranges for the printing and distribution of published documents
  • Maintains the CEO’s calendar: coordinates,arranges and confirms meetings; arranges for meeting room setup and refreshments; screens requests for appointments; schedules the use of meeting room; anticipates and monitors chapter and national deadlines, prompting CEO attention
  • Maintains CEO contacts in Raiser’s Edge database and Outlook
  • Prepares travel requests; makes and confirms travel and other arrangements for conferences and business trips; types itineraries, compiles expense reports,and prepares post-travel memoranda.
  • Interacts with all levels of the organization – donors, volunteers, news media, and the National office, on behalf of and as directed by CEO/President
  • Serves as the internal communications liaison – gathering and distributing information to various constituencies (Committees, Board of Directors, volunteers and staff). Maintains relevant updates as distributed through the National office(Daily Wish, Policy Changes, etc.)
  • Maintains board member information access; prepares, proofreads and modifies materials for board meetings; maintains files of agenda items; prepares, assembles and coordinates the distribution of supporting agenda materials. Prepares all aspects of executing board and committee meetings
  • Attends to a variety of office administrative details such as establishing and maintaining confidential, subject, project, and tickler files; supports CEO with designing and developing The Wishing Place environment. Also supports CEO with various “special projects” as needed
  • Assists in donor, volunteer, and wish child recognition processes via thank you notes and donor correspondence
  • Support CEO in executing small-scale stewardship events involving donors and top volunteers and board members at The Wishing Place or off-site locations. Events include, but not limited to, Quarterly Board Meetings, Annual Board Retreat,Donor Stewardship Dinners, etc.

Job Type: Full-time

Experience:

  • C-Level Executive Assistant: 5 years (Required)

Education:

  • Bachelor's (Preferred)

Location:

  • Las Vegas, NV (Required)

Work authorization:

  • United States (Required)

Additional Compensation:

  • Bonuses
  • Other forms

Work Location:

  • One location

Benefits:

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement plan
  • Paid time off

Typical start time:

  • 9AM

Typical end time:

  • 6PM

This Company Describes Its Culture as:

  • Detail-oriented -- quality and precision-focused
  • Outcome-oriented -- results-focused with strong performance culture
  • Team-oriented -- cooperative and collaborative

This Job Is:

  • Open to applicants who do not have a college diploma

Schedule:

  • Monday to Friday