Administrative Assistant- Property Management

Berk & Berk Management LLC - Cherry Hill, NJ (30+ days ago)


Administrative Assistant – Property Management

Berk & Berk Management Company seeks candidate to provide administrative support in the day-to-day operations of a commercial building. Office responsibilities are, but not limited to:

  • Providing commercial building suite tours for broker and their clients
  • Processing new tenant applications which includes requesting financial and professional histories and generating new lease files
  • Coordinating tenant move-in and move-outs, order floor directory and suite signage, assign security access cards and suite keys, and conduct new tenant orientation for building policies
  • Accounts payable & receivable responsibilities include vendor invoices, tenant monthly rent invoices, bill-backs, process all collections from tenants rent/bill-back, initiate and follow through with tenants relative to delinquency including eviction, assist with annual tenant financial reconciliation, input account receivables in RealPage accounting software, assists in bank deposits.
  • General office duties include updating all tenant listings for approximately 37 professional businesses that employ over 400 personnel such as Certificate of Insurance, contact listings to include emergency and fire captains, greeting of visitors and answering phones, filing, scheduling conference room reservations, managing work order system, screening of incoming mail/emails, planning and executing of lobby vendor events and tenant holiday parties.

Qualifications: High school diploma required

Minimum 1 yr. administrative experience -

Must be proficient with Microsoft Office - including Word, Outlook and Excel and must be able to demonstrate excellent written skills.

The self-motivated candidate must have a "team player attitude" and demonstrate an ability to interact and communicate with professional courtesy and tact with tenants, staff and vendors at all levels

Job Type: Full-time

Experience: Administrative:

  • 1 year

Education:

  • High school or equivalent

Job Type: Full-time

Experience:

  • Administrative Assistant: 1 year

Education:

  • High school or equivalent