Office Manager

Crusader Insurance Company - Calabasas, CA (30+ days ago)


About the Job

Unico American Corporation’s subsidiaries underwrite property and casualty insurance in the western states, primarily, California. The company's subsidiaries provide property, casualty, health, and life insurance products, as well as insurance premium financing and membership association services. The company's subsidiaries market their insurance products through a network of brokers and retail agents. Unico American Corporation was founded over 35 years ago and it is located in Calabasas, California.

Our people are passionate about serving our customers, America’s business owners, agents, and brokers and we take pride in being a values-based organization. Guided by our beliefs in Excellence, Success, Integrity, People, Diversity and Stability, we are a company looking for unique individuals who want to contribute.

This is an exempt position with a bi-weekly rate of pay. This position directly reports to the President and is responsible for planning, coordinating, managing and ensuring the successful execution of the company’s business operations, including but not limited to all office business support services, facilities management, logistical decisions, and correspondence, as well as the hosting of all business associates and business functions.

Essential Functions

  • Completes all duties with a personable, professional and financial statement focused mindset.
  • Coordinates and manages facilities and its daily activities including but not limited to security of building, parking permits, furnishings, scheduling use and maintenance of conference rooms/multi-purpose rooms, break rooms, restrooms and all other common areas.
  • Ensures facilities are well maintained and representative of a professional office environment.
  • Coordinates and manages the maintenance, inventory and distribution of all company office equipment, company office supplies and furnishings.
  • Coordinates the creation and distribution of business and promotional collateral, such as financial reports, advertisements, mailers, business cards, customer gifts, etc.
  • Coordinates staff’s travel requirements.
  • Successfully establishes, negotiates and manages pertinent third party relationships.
  • Manages all related expenses in an outstanding, intelligent and business minded fashion.
  • Assists with, organizes and maintains all corporate records.
  • Serves as the first point of contact for all building tenants and prospective tenants, handles all related communications in a manner that models the company’s expectations, Mission, Vision and Core Values. Independently and prudently handles all tenant issues, in concert with company-authorized lawyers, accountants and other business associates.
  • Serves as a point of contact for the President and Chief Financial Officer, handling all communications in a manner that models the company’s expectations, Mission, Vision and Core Values.

Other Functions

  • All other duties, as assigned.

Competencies

  • Confidentiality Sensitivity.
  • Business Acumen.
  • Presentation Skills.
  • Financial Management.
  • Strategic Thinking.
  • Good Judgment.
  • Customer/Client Focus.
  • Initiative.
  • Leadership.
  • Time Management.
  • Decision Making.
  • Communication Proficiency.
  • Organization Skills.

Managerial/Supervisory Responsibility

This position has direct managerial responsibilities, currently with one employee.

Work Environment

This job operates in a professional office environment and it routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk and to hear. The employee frequently is required to sit and stand; walk; use hands to hold, handle or feel; and reach with hands and arms.

Position Type and Expected Hours of Work

This is a full-time position. Though some flexibility in hours may be allowed, the employee must be available during the company’s regular business hours, Monday through Friday, 8:30am to 5pm and for additional time outside of regular business hours, to support the company’s business needs.

Travel

Occasional travel is expected for this position (e.g., pick up supplies).

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Required Education and Experience

  • Minimum 3 years of related work experience in a professional office environment.
  • Minimum 1 year of management or supervisory experience.

Preferred Education and Experience

  • College degree.
  • 2 or more years of experience working at an insurance agency or company.
  • 2 or more years of prior employment at a company with at least 50 employees.

Job Type: Full-time

Salary: $48,000.00 to $65,000.00 /year

Experience:

  • management or supervisory: 1 year
  • related work experience in a professional office environment: 3 years

Education:

  • Bachelor's

License:

  • Driver's License

Required work authorization:

  • United States