Executive Secretary

The Walt Disney Company (Corporate) - Celebration, FL (30+ days ago)4.2


Perform administrative duties including, but not limited to, screening and routing phone calls, arranging conference calls, managing calendars, processing invoices, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications.
Coordinate conference calls, teleconferences and web-based meetings.
Provide additional office support such as distributing mail, filing, faxing, photocopying, scanning and tracking documents, data entry, word processing, ordering supplies, and processing purchase orders.
Based on leader-provided drafts and direction, create presentations and assist in the preparation of reports and research materials, many of which are highly confidential and/or sensitive in nature
On-board new employees, including physical and IT access, acquisition of appropriate equipment, providing general team and systems orientation, establishment of remote access and all other necessary functionality requirements. Oversee facility issues and work with building management as needed
Coordinate and support the planning of moderate to complex on-site and off-site events and meetings, working with the offices of various executive levels.
Manage the planning, coordination, and execution of business travel (domestic and international), including trip logistics and itinerary, meeting coordination, remote support of executives who are out of the office and expense report processing in a timely manner.
Assist with special projects and events as needed
Additional responsibilities include performing functions in SAP, including time entry evaluation and reporting, supply ordering, AP uploads, expense reports and other functions as needed.
Minimum 2 years Administrative support experience
Demonstrated computer proficiency within a Windows environment including MS Office products such as Outlook, Word, PowerPoint, Excel, as well as SAP
Ability to work in a fast paced, dynamic team environment with a minimum of direction or follow-up
Demonstrated strong written and verbal communication skills in addition to telephone etiquette skills
Demonstrated strong organizational and time management skills with attention to detail and excellent follow-through skills
Proven ability to build working relationships, influence all levels by being knowledgeable and credible
Strong networking skills
Demonstrated ability to prioritize multiple tasks, meet deadlines, make decisions and change course of action quickly if necessary
Demonstrated ability to handle confidential information
A self-starter; ability to anticipate issues and proactively problem solve
Ability to work independently or in a team environment with a minimal direction or follow-up
Demonstrated flexibility and professionalism in an environment where change is constant
Strong detail orientation
Enthusiastic attitude, strong work ethic, demonstrated desire to want to help
Demonstrated problem solving and decision making skills
Previous Disney Executive support experience
Prior human resources experience
Visio\\Video Technology set up (VTC, etc)
In depth knowledge of SAP (Casual buyer, T&E, etc)
Multi-geography and multi-site calendaring
High school degree or equivalent
#AdminProfessionalsJobs At Disney, we‘re storytellers. We make the impossible, possible. We do this through utilizing and developing cutting-edge technology and pushing the envelope to bring stories to life through our movies, products, interactive games, parks and resorts, and media networks. Now is your chance to join our talented team that delivers unparalleled creative content to audiences around the world.

The Global HR Operations team is responsible for the strategic development and execution of HR services and information to employees, managers, and HR partners throughout the Walt Disney Company.

The executive secretary will support 2 executives in the Global HR Operations organization and will be responsible for administrative and executive support for this team and organization. Successful candidates are quick learners who possess the ability to complete a high volume of tasks and projects with little guidance, have strong attention to detail, are flexible in modified priorities, and exercise good judgment and confidentiality. Successful candidates are also highly adaptable and strong partners with other administrative team members.#AdminProfessionalsJobs 583365