Human Resources Assistant, Newton, MA

Ageility Corporate - Newton, MA3.0

Full-timeEstimated: $32,000 - $43,000 a year
Location Information
Our Corporate office is located in Newton, Massachusetts. Founded in 2000, Five Star has two major operating divisions: Five Star Senior Living and Five Star Rehabilitation Services.Key Responsibilities
FUNCTION: Under the supervision of the Rehabilitation Operations Director provides support to HR and other departments as needed by performing the essential functions of the position.
POSITION SPECIFICATIONS: The following specifications may differ depending upon the number of available employees among whom the performance of a particular job function can be distributed and the size and type of community.
Employees will be required to perform any other job related duties requested by their supervisor.
Requirements are representative of minimum levels of knowledge, skills and /or abilities. To perform this job successfully, candidate will possess the mental abilities or aptitudes to perform each duty proficiently.
All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
QUALIFICATIONS: The requirements listed below are representative of the knowledge, skill and/or ability required.

Minimum Qualifications:
Freedom from illegal use of drugs.
Freedom from use and effects of use of drugs and alcohol in the workplace.
Persons who have been convicted by a court of law or regulatory body of abusing, neglecting or mistreating individuals in a health care related setting are ineligible for employment in this position.
Must pass State and Ageililty Physical Therapy Solutions criminal background screen.
Demonstrates effective time management skills.
Education and/or Experience: High School Diploma or GED. Must have a minimum of one (1) year experience in office work preferably in HR or payroll.
Certificates, Licenses, Registrations: None required.
Equipment Used: May use standard office equipment, including, but not limited to, personal computer and office applications, copier and typewriter, automobile or van.
LANGUAGE SKILLS: Ability to read reports and business correspondence. Ability to effectively present information and respond to questions from coworkers and the general public.
MATHEMATICAL SKILLS: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Ability to seek out methods and principles and incorporate them into existing practices. Ability to move between tasks with interruptions and maintain effectiveness.
INTERPERSONAL SKILLS: Demonstrates active listening techniques, gains support through effective relationships, treats others with dignity and respect, and seeks feedback. Ability to effectively use conflict management skills.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each key function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the key functions.
Assists with payroll processing for all non-corporate Ageility Physical Therapy Solutions staff.
Manages and maintains employee information in Casamba.
Manages annual license verification process for licensed therapy staff in field.
Assists with projects as directed.
Maintains a system where managers are notified in a timely manner to provide performance evaluations and merit increases in accordance with policy.
Completes administrative tasks as assigned to support other departments within Ageility Physical Therapy Solutions
Maintains confidentiality of all pertinent personnel information in accordance with the Privacy Act, as well as our established personnel policies governing the release of information.
Maintains appropriate documentation concerning the employee’s right to work in the country. Files documentation in the designated location within the specified time frame.
Maintains an adequate personnel filing system that meets the needs of Ageility Physical Therapy Solutions and complies with current employment practices.
Performs administrative functions and prepares electronic records of personnel transactions and personal data.
Supports the exit interview process.
Monitors attendance at annual mandatory trainings.
Attends company mandated in-service trainings and programs.
Follows work schedule and completes assigned tasks in accordance with the established policies and procedure of the facility.
Cooperates with interdepartmental personnel.
Demonstrates positive working relationships.
Readily assists coworkers as needed.
Performs other duties as assigned by supervisor
Complies with and exemplifies the Five Star values
We mind the business
We work to be our best
We listen and act decisively
We act with integrity
We put people first.

PHYSICAL DEMANDS: The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, walk, use hands or fingers, reach with hands and arms, talk or hear. The employee is occasionally required to sit, climb or balance and stoop or kneel. Specific vision abilities required by this job include close vision, distance vision and peripheral vision such as work using a computer, touring the building, group presentations.
WORK ENVIRONMENT: The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the noise level in the work environment is usually moderate.
Exposure Risk: Normal Office.
COMMUNICATION: Keeps current and integrates new information. Communicates and models organization values and fosters high performance.
Makes written and oral reports/recommendations to Rehabilitation Operations Director or VP.
Interprets department policies and procedures accurately to personnel.
Effectively communicates with co-workers and visitors.
Demonstrates active listening techniques, seeks feedback, creates and maintains reporting mechanisms, gains support through effective relationships, and treats others with dignity and respect.