Position Title Administrative Assistant
Requisition Number STFR005091
Division/College College of Engineering
Location Boston Main Campus
Full-time/Part-time Full Time
Posting Date 11/29/2018
The Administrative Assistant will provide general administrative office support and manage the front desk operations for the Bernard M. Gordon Center for Subsurface Sensing & Imaging Systems (Gordon-CenSSIS), ALERT and its affiliates. The position will greet and assist visitors, answer telephones, respond to inquiries as appropriate. Track and order supplies, maintain filing systems, manage the office calendars and room/equipment reservations, assist with special projects and perform other related duties as assigned. Assist in maintaining Center databases, updating center outputs and personnel lists for annual and periodic reporting requirements, maintain distribution listservs, prepare minutes and correspondence, order supplies and catering, and process travel arrangements. The Administrative Assistant will provide administrative support for the Center Directors, Gordon Center faculty and staff.
A bachelor’s Degree is required and an advanced knowledge of Microsoft Office Suite (Word, Excel,PowerPoint and Outlook) is preferred. The incumbent must have strong written and oral communication skills. S/he must also be self-motivated, flexible, team-player who can succeed in a fast-paced, entrepreneurial environment. The incumbent must be willing to pitch in as needed in a variety of administrative and event-based tasks. S/he must be able to meet deadlines and understand the importance of confidentiality when dealing with Center files and issues. The ability to prioritize and manage multiple tasks is strongly desired.