The Staff Accountant performs all accounting and customer service related duties for a portfolio of associations. The Staff Accountant works closely, as a team, with the Licensed Community Association Manager (LCAM) and Administrative Assistant for the assigned portfolio to provide the highest level of customer service.
EXPERIENCE & EDUCATIONAL QUALIFICATIONS
- Requires a bachelor’s degree in Accounting or its equivalent and three (3) years of relevant accounting experience.
- Experience with financial statements is required.
- Successfully pass pre-employment screenings and background/reference checks.
- Ability to work independently in a fast-paced environment.
- Ability to coordinate/manage multiple projects at the same time.
- Ability to interact and communicate effectively with colleagues, vendors and customers/clients of all professional levels.
- Demonstrate organization, attention to detail, problem-solving, creative, and independent thinking.
- Demonstrate a commitment to the organization's philosophy of high quality, professionalism and organizational culture.
KNOWLEDGE & CRITICAL SKILLS
Must have a working knowledge of applicable company policies, procedures, state licensing standards, and must be familiar with accreditation expectations, including, but not limited to:
- Knowledge and application of double entry accounting processes is required.
- Some knowledge and application of accounts receivable (A/R), accounts payable (A/P) and bank reconciliations is required.
- Knowledge of multi-company financial statements is preferred.
- Knowledge of community management industry is preferred.
- Knowledge and application of TOPS Software is highly preferred.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Ensures reserves are properly funded according to the association’s approved budget.
- Reconciles the association’s bank accounts on a monthly basis.
- Researches and resolves owner issues pertaining to account balances and discrepancies via phone calls and/or emails.
- Handles incoming calls from mortgage and title companies, third party bank representatives, realtors, attorneys, vendors and/or board members regarding account balances, assessments, expenses of the association, payment of services, and questions related to the association’s financial matters.
- Performs property re-sales in TOPS and lot workbooks when warranty deeds, certificates of titles, other legal documentation is received and sends out statements and/or coupon books on all re-sales.
- Applies all appropriate charges to owner ledgers which includes but is not limited to; violation fines, lawn mowing (abatements), legal costs associated with liens, unpaid water bills, etc.
- Enters and processes accounts payables relating to designated associations.
- Works in conjunction with the association’s CPA in preparation of the association’s annual compilation, review and audit.
- Completes Estoppel Questionnaires through online service for association property sales and answers all related calls.
- Submits W-9’s and copies of ledgers as needed.
- Files Annual Corporate Reports online for all associations.
- Processes payroll for association onsite employees (not all associations); includes obtaining employee hire application packet, maintaining individual employee personnel files, collection of timesheets for forwarding to third party payroll vendor, administering payroll related issues.
- Processes coupon book orders for all re-sales and new sales.
- Non-essential duties include other job-related duties as assigned.
Job Type: Full-time
Salary: $40,000.00 to $45,000.00 /year
- Accounting: 3 years (Preferred)
- High school or equivalent (Preferred)
- Wesley Chapel, FL (Preferred)