Part Time Office Assistant

Hudson Valley Cultural Resource Consultants - Poughkeepsie, NY

Part-time

Thisrole is part-time, approximately 10-16 hours per week, spread over 2-3 days.Hours per day, and days of the week are flexible. The time requirements willfluctuate throughout the year.

Responsibilities

  • Draft correspondences and other formal documents
  • Answer inbound telephone calls and respond to emails
  • Develop and implement organized filing systems
  • Complete filing, typing, and data entry as needed
  • Assist in the preparation of reports, charts, graphs, and tables; and other related activities
  • Assist with account payable/receivable, process timesheets and checks
  • Assist with online submissions to state agencies
  • Sort and file project folders electronically
  • Assist with scheduling projects and travel logistics
  • Other duties as assigned

Qualifications

  • High School diploma or GED required, Associates/Bachelors degree preferred
  • 2+ years of experience in office administration or other related field
  • Strong computer skills a must
  • Proficiency with MS Office (Word, Excel, Outlook).
  • Familiarity with Quickbooks
  • Strong verbal and written communication skills, including excellent spelling, grammar and proof-reading skills
  • Experience with technical writing (transcribing, formatting technical reports & letters) a plus
  • Ability to handle confidential documents and information with discretion and in a professional manner
  • Self-starter with strong multi-tasking, time management and follow-up skills. Proactive approach and ability to prioritize.
  • Strong attention to detail while maintaining consistent work flow and meeting deadlines
  • Ability to work independently as well as part of a team
  • Ability to lift and move items up to 30lbs
  • Excellent customer service skills to represent the organization with clients, affiliates and outside agencies and to efficiently obtain needed information

To Apply: Please send a detailed cover letter outlininghow you meet the qualifications for the position and your availability, alongwith a current resume to HVCRC *at* optimum.net.

Job Type: Part-time

Salary: $13.00 to $15.00 /hour

Experience:

  • strong computer skills: 3 years (Required)
  • office administration: 2 years (Required)
  • QuickBooks: 1 year (Preferred)

Work Location:

  • One location

Hours per week:

  • 10-19

Setting:

  • Other

Ergonomic Workspace:

  • Yes

Administrative Duties:

  • Scheduling
  • Running errands
  • Stocking supplies
  • Sorting and sending mail
  • Answering and routing phone calls

Financial Duties:

  • Processing payments
  • Billing
  • Payroll

Team Environment:

  • Working alone and with a team

This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous
  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
  • Detail-oriented -- would rather focus on the details of work than the bigger picture
  • Autonomous/Independent -- enjoys working with little direction

This Company Describes Its Culture as:

  • Aggressive -- competitive and growth-oriented
  • Outcome-oriented -- results-focused with strong performance culture
  • Stable -- traditional, stable, strong processes

This Job Is:

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
  • A job for which all ages, including older job seekers, are encouraged to apply