Office Automation Clerk (Support Assistant)

Legislative Branch - Washington, DC (30+ days ago)4.3


Duties
Summary
Copyright is a form of legal protection provided by the laws of the United States (Title 17, U. S. Code) to authors of literary, dramatic, musical, artistic, and other works. The United States Copyright Office, located within the Library of Congress and under the direction of the Register of Copyrights, administers the Copyright Law, advises Congress and government agencies on legal and policy matters; provides international representation on copyright issues; administers the national copyright registration system; provides collections materials to the Library through voluntary registration and mandatory deposit programs; records documents relating to copyright chain of title; administers statutory license provisions of the law, including collecting and distributing royalties; maintains the world’s largest database of copyright public records; and, provides information and reference services to the public.

The Office Automation Clerk (Support Assistant) position is located in the Copyright Acquisitions Division. The position provides office support duties and publications distribution program assistance. The incumbent reports to the Chief of the Copyright Acquisitions Division.

The position description number for this position is 195618.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position will work a flextime work schedule.

This is a non-supervisory, bargaining unit position.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.

Responsibilities
The Copyright Acquisitions Division is responsible for the acquisition of materials under the mandatory deposit provisions of section 407 of the Copyright Act of 1976. Major activities include: initiating and reviewing acquisition requests, drafting and dispatching demand notices to publishers, maintaining detailed publisher records, working with publishers to resolve outstanding demand notices, recording the receipt of materials, performing an initial review of materials received in the Acquisitions Division, creating copyright records for materials received, and selecting materials for inclusion in the Library’s collections.

Performs automation tasks with limited functions that vary by assignment, such as using one or more databases associated with a specific function. Inputs and updates information in manual or automated systems, using data compiled during processing. Performs online and manual searches for routine print and non-print materials in bibliographic and copyright files, using bibliographic tools such as LC ILS, OCLC, Copyright Office files and remote databases. Identifies problems and brings them to the attention of the supervisor. Searches reference sources including print, machine-readable products, internal and external online databases, including bibliographic utilities and the Internet to verify bibliographic and acquisitions information to acquire copyright deposits for the Library's collections. Completes the in processing functions for deposits received in the division in response to a demand notice, to include scanning the appropriate documents and linking deposits to the appropriate records.

Based on an understanding of the structure and workflow in the organization, performs office support work that consists of many different steps or operations. Following a body of standardized library rules, procedures, and operations, assists in processing library collections. Receives, examines, sorts, accessions and prepares deposits in all formats received in response to compliance enforcement actions taken by the division. This includes opening, accessioning, targeting and barcoding materials. Opens and processes all incoming serials processed by the division. Routes processed items, using book carts/tubs to appropriate locations in the Library. Picks up, opens and distributes incoming mail (including deposits) to appropriate persons. Hand carries mail and deposits from the division to other offices in the Copyright Office and Library Services. Prepares and processes form correspondence, mail packets, memoranda, routine statistical reports, etc. using typewriter and/or personal computer software applications,. Assists the division's secretary in maintaining division files, supplies and equipment. In performing the duties of this position, the incumbent exercises care to ensure that government property, especially Library collection material, is properly handled and kept secure to avoid loss or damage. Performs other duties as necessary including providing back-up assistance to the division secretary in the performance of general office duties and assist in training work study students.

Uses word processing software and printing devices to produce a variety of standard documents in final form, inputting document data. The material includes, but is not limited to, telephone and letter requests, letters, memos, reports, announcements, forms, etc. Assures that material conforms to requirements of the GPO Style Manual, and the LC Correspondence Manual. Consults dictionaries and other reference materials as required, including the Copyright Office Regulations, as well as division procedures.

While performing daily activities, the incumbent is responsible for ensuring proper handling and security of all Library and Copyright Office materials.

Performs other duties as assigned.

Travel Required
Not required

Supervisory status
No

Promotion Potential
04

Who May Apply
This job is open to…
Anyone may apply - By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. citizens. However, non-citizens may be hired, provided that other legal requirements are met and the Library determines there are no qualified U.S. citizens available for the position.
Questions? This job is open to 1 group.

Job family (Series)
0326 Office Automation Clerical And Assistance

Similar jobs
Assistants, Office
Office Assistants
Office Secretaries
Personal Secretaries
Secretaries, Office
Secretaries, Personal
Requirements

Requirements
Conditions of Employment
No additional requirements to those listed above.

Qualifications
Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Ability to search for information in a variety of resources.**

Ability to interpret and apply a variety of guidelines, rules and/or regulations.**

Knowledge of clerical practices.

Ability to utilize computer technology and software applications.

Ability to plan and organize work.

Ability to communicate effectively other than in writing.
Education
Additional information
Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The certificate of disability must verify that the applicant has a severe disability and may be issued by a State Vocational Rehabilitation Office, a Disability Services or Career Services Office of the applicant's college or university, or the Department of Veterans Affairs. The date of certification must be within three (3) years of the vacancy closing date and must be submitted with your application. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period.

A “Not to Exceed“ (NTE) status is used to identify an appointment with a specific ending date. However, the Library has the right to separate a NTE employee at any time due to either performance issues or budget constraints.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.

For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at: http://www.loc.gov/hr/employment/msp010909.pdf .

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.
To preview questions please click here .

Background checks and security clearance
Security clearance
Not Applicable

Drug test required
No

Required Documents

Required Documents
Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent). Disabled applicants claiming Selective Placement eligibility must submit proof of disability and a certification of job readiness. If Selective Placement is applicable to you, you will not be considered without submitting this documentation.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.