Full Job Description
(Job Number: 01I0I)
Under the general supervision of the Security Performance Manager, the incumbent is responsible for performing various confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and procedures. Prepare correspondence, reports, etc. using all Microsoft Office applications, schedules and maintains calendar of events, meeting and travel itineraries. Assist in coordinating team meetings and securing meeting space.
Position: Security Administrative Assistant
Starting Hourly Pay Rate: $19.10
Location: JFK International Airport
Performs administrative, secretarial and clerical duties including normal office functions such as setting up and maintaining files, processing applications, new-hire paperwork, and tracking applicant flow information.
Maintains personnel records of active and terminated employees according to Company policy.
Enters new hire information, personnel changes, and payroll information into HRIS system.
Answers questions concerning benefits, schedules, uniforms, DGS policy or employee concerns in a professional and timely manner.
Maintains strict confidentiality of all security personnel records and employee information.
Coordinates badging application and recordkeeping for SIDA access and employee uniform program.
Maintains schedules, compiles reports, and prepares billing information.
Maintains OSHA records and assists in administering on-the-job injury reporting.
Ensures required posting and corporate information are updated and displayed as required.
Processes internal/external communications as required.
Employee may be required to assist with some or all of the essential functions listed in order to support operations and/or training duties.
Performs all other duties as assigned.
EDUCATION, KNOWLEDGE, SKILLS & ABILITIES
Minimum high school diploma or GED equivalent required. One (1) to three (3) years administrative/secretarial experience required.
Must possess advanced proficiency in MS Word, Excel, PowerPoint, and Outlook.
Prefer knowledge of corporate business processes and procedures such as expense reporting, scheduling and purchasing.
Communications skills necessary to screen and route calls and make inquiries regarding business processes and schedules.
Interpersonal skills necessary to greet visitors, customers, and business partners or make inquiries and clarify information.
Attention to detail necessary to ensure that information is accurate and correct, documents are grammatically correct, and work is completed in a timely manner.
Organizational skills necessary to prioritize and schedule work activities of self and others and balance multiple assignments with limited direction.
Must be able to maintain strict confidentiality.
MENTAL ABILITIES: Must be able to follow directions, read and interpret documents and remain alert at all times to identify potential areas of danger.
Safety - Ability to follow established safety policy and procedures and identifies and corrects conditions that affect safety in the workplace.
Attendance and Reliability –Ability to maintain regular attendance and report to work on time and at assigned post at the start of the shift.
Accuracy - Ability to perform work accurately and thoroughly to ensure locations are secured.
Diversity - Ability to work in a friendly, respectful and professional manner with people regardless of their age, gender, race, ethnicity, religion, national origin, disability etc.
Honesty/Integrity/Ethical Standards – Ability to maintain high standards and be honest and ethical while performing job duties and handling customer belongings.
Communication - Ability to communicate in a professional manner with others orally or written and actively attend to, convey and understand the comments and questions of others.
Customer Service Oriented - Ability to take care of the customers’ needs and personal belongings while following company procedures.
Teamwork – Ability to work with others as a team to perform and complete job duties.
Adaptability - Ability to adapt to change in the workplace such as working different schedules, locations, assignments, shifts or working at various paces.
Must be 18 years of age; eligible to work in US; able to pass pre-employment drug screen, FBI criminal and maintain a valid driver’s license.
Lift/carry up to 70 lbs
Reach Above Shoulder
Lift/carry greater than 70 lbs
Push/Pull up to 70 lbs
Stoop, Squat, Kneel, Bend
Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
Occupation requires this activity more than 66% of the time (5.5+ hrs/day)
Other Physical Requirements
Sense of Sound/Hearing – Must be able to communicate by radio, phone, and other devices.
The incumbent is regularly required to stand and walk; use hands to finger, handle, reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 20 pounds.
While performing the duties of this job, the employee is required to work in crowded public areas of the locations under tight time constraints to direct customer contact. The noise level in the work environment can be moderate to loud. The pace of the work varies depending on the assignment, season, location, and weather. Employees may be stationed on the outside or inside of the assigned building and may be exposed to inclement weather such as rain, sleet, snow, ice and extreme heat and cold.
This job description is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Particular functions, tasks and requirements may vary or be added depending upon the location and operational requirements. This document does not represent a contract of employment and the company reserves the right to change this job description and/or assign tasks for the employee to perform at the Company’s discretion.
Primary Location United States of America-New York-Jamaica
Starting Hourly Rate $19.10