Contracts Assistant III

Jonal Laboratories - Meriden, CT3.9

Full-time$19 - $28 an hour
EducationSkillsBenefits

Qualifications

o Associates Degree required; Bachelor’s Degree preferred

o 5-10 years experience with recent, Contracts experience.

o Will Consider work experience over degree.

o Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry

o Generate reports, store completed work in designated locations and perform backup operations

o Compile and analyze information relevant to department projects

o Cross Train in the various company departments

o Write and maintain processes and procedures for various departments

o Train as back-up to Department Head

Department Summary

Position in Contracts Department for a Manufacturer in the Aerospace Tech Industry.

Contracts Department works directly with Customers as the primary point of contact (POC) in telephone, email and face-to-face interaction. Contracts is the gatekeeper for all customer information and data pertaining to request for quotes (RFQ), ROM, FAR clauses, pricing, purchase orders, ECON, acknowledgements, contract reviews and LTAs. Understands how to prioritize and effectively communicate with technical departments to obtain the necessary information to process orders to ensure Jonal’s high standard of customer service and on-time delivery.

Job purpose

Supports department by working under own initiative with limited supervision and is accountable for significant, advanced administrative support duties. Possesses an extensive knowledge of all functions and operations within work unit and can effectively prioritize work flow, apply judgement and make decisions affecting function or procedures for which they are accountable.

Communicates with various departments:

: Contracts : Manufacturing : Engineering : Purchasing : Executive Management

: Quality : Finance : Shipping

Physical requirements

Cognitive Abilities:

Must possess the ability to read, write and speak English in order to effectively communicate in all aspects of the duties assigned. Knowledge of Microsoft Office. Must have knowledge of, and functional use of current computer programs, the ability to utilize current telephone systems, general clerical skills. This employee must also be able to establish and maintain effective working relationships with all Jonal employees.

Physical Abilities:

Though this position is administrative in nature there are possibilities for a greater physical effort that may include but are not limited to physical effort while performing the duties of this job, the employee is regularly required to sit and stand; use hands and fingers, handle or feel; talk and hear. The employee is regularly required to walk, and reach with hands.

Other

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. Management retains the discretion to add to or change the duties of the position at any time.

To be successful, you will need to have

:: Ability to handle multiple priorities

:: Keen attention to detail coupled with strong organizational skills

:: Ability to perform multiple tasks with frequent interruption, in a fast paced, team environment

:: Typing speed of 50 wpm or more

:: Inquisitive/Creative personality

:: Ability to learn new tasks quickly and make improvements to increase efficiency

:: Ability to work independently, with minimal direct supervision

:: Possess excellent written and verbal skills for effective communication

:: Ability to exercise independent judgement consistent with the work being completed and within the department’s guidelines

:: Ability to assess a problem quickly and determine what steps are to be taken to correct situation

_ Excellent in_

:: Organizational Skills

::Time Management

:: Good Judgement and Irrefutable Integrity

:: Problem Solving

:: Decision Making

:: Computer Literacy Skills: Excellent

:: Microsoft Office: Windows, Word, Excel, Outlook and PowerPoint

:: Ability to learn new applications

Additional certifications that are seen as beneficial include:

Ø CCCM – Certified Commercial Contracts Manager

Ø CFCM – Certified Federal Contracts Manager

Ø CPCM – Certified Professional Contracts Manager

Duties and responsibilities

o Insert data by inputting text based and numerical information from source documents within time limits

o Review data for deficiencies or errors, correct any incompatibilities if possible and check output

o Apply data program techniques and procedures

o Keep information confidential

o Maintain records through filing, retrieval, retention, storage, compilation, coding, updating and purging

o Know the policies, procedures and practices necessary to conduct the normal function of the department position and its potential impact on the company

Job Type: Full-time

Salary: $19.00 to $28.00 /hour

Experience:

  • relevant: 5 years (Required)
  • Contract Administration: 5 years (Required)

Education:

  • Associate (Preferred)

Work Location:

  • One location

Benefits:

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Paid time off