Procurement Manager

The Maryland Judiciary - Annapolis, MD (30+ days ago)


Position Summary:

The Procurement Manager oversees and manages the procurement of services, supplies, maintenance and equipment, including complex and multi-year contracts. Provides oversight of all daily Procurement operations. Supervises a team of 10 Procurement Specialists responsible for large, complex, multi-year contracts and procurements.

Essential Functions:

This position monitors complex procurements. Manages, guides, directs and assigns work to Procurement Specialists. Ensures the Procurement Specialists are aligned with all MBE objectives and trained accordingly. Ensures the correct and timely performance of processes including the requisition, statement of work, procurement posting, evaluation of proposals, evaluation committee processes, selection of contract vehicle and terms, contract award, vendor selection, purchase order, and accurate recording of the procurement records in the financial systems (GEARS). Maintains record retention, reviews outstanding requisitions, POs and contracts. Updates the management dashboard and procedures. Follows proper and established audit procedures. Updates DPCGA website, year-end close out and documentation processes. Assists the Director and Deputy Director in the development, revision, and compliance of department policies and procedures related to Procurements. Provides recommendations and advice to senior management that focuses on developing leading edge processes responsible for driving procurement compliance. Develops data updates and reports which are aligned across operational efficiency and other key metrics. Serves as the department’s subject matter expert for PeopleSoft (GEARS) and trains staff as needed. Provides reports and data focused on all aspects of purchase orders, contract values, and year end spend and closuring information. Critical accountabilities include the effective hiring, managing, resource coverage, and performance measurement of all Procurement Specialists. Ensures “Team Leads” are interacting and meeting expectations of all key stakeholders. Ensures all buyers are informed and compliant around Procurement templates, RFP’s, Web Site content, and Judiciary contracts. Develops effective team communications between buyers and stakeholders, suppliers, and Judiciary support resources including Department of Budget & Finance. Develops team metrics that provide buying team data focused on operating efficiencies, procurement compliance, and individual and team accuracy. Prioritizes daily workload and procurement issues. Develops effective Master Service contracts that contain reliable and qualified suppliers. Manages the Judiciary P-card program. Performs other duties as assigned.

Education:

Bachelor’s Degree from an accredited College or University.

Experience:

Five years of work experience in procurement, contract administration, budget or finance in the public or private industry, and two years of people supervisory or lead experience.

Preferred:

Experience and knowledge with PeopleSoft or similar enterprise procurement system.

NOTE: Professional work experience as defined above may be substituted on a year for year basis for up to four years of the required education.

Skills/Abilities: Ability and knowledge to conduct high level procurement and contract administration duties such as; drafting specifications and solicitations, conduct pre-bid conferences and complex procurements, evaluations, vendor presentations and debriefing of unsuccessful offerors. Demonstrated knowledge and use of automated systems, especially those related to financial management. Ability to demonstrate excellent oral and written communications and interpersonal skills. Working knowledge of a wide range of business technology and software, including PeopleSoft, and all MS Office Suite of tools. Ability to manage and work under pressure, and ability to prioritize work assignments. Ability to perform all of the essential functions for this position.

The Maryland Judiciary is a drug-free workplace and an equal opportunity employer, committed to diversity in the workplace. We do not discriminate on the basis of race, color, religion, age, sex, marital status, national origin, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation for an interview should request the accommodation when notified of a request to be interviewed. Applicants must be United States citizens or eligible to work in the United States.To apply visit: www.mdcourts.gov/jobs

Job Type: Full-time

Experience:

  • procurement: 5 years (Preferred)
  • Supervisory or Lead: 2 years (Required)

Education:

  • Bachelor's (Preferred)