Administrative Assistant

Whittier Health Network - Bradford, MA1.8

Administrative Assistant - Full Time

Primary Responsibilities:
  • Provides confidential administrative support requiring independent decision making.
  • Attends meetings, takes, organizes and distributes minutes, schedules and organizes appropriately.
  • Maintains daily calendars, meeting room and meal arrangements.
  • Prepares correspondence, complex reports, memorandum special projects, technical papers and related material for staff, composing and/or outlining letters or documents as directed. Transcribes dictation.
  • Answers telephone and all communication methods in a courteous and appropriately efficient manner, utilizing screening criteria.
  • Collects, organizes, tracks and prepares information for use in discussions, meetings, and for presentations, applications, surveys and licensing needs.
  • Develops, organizes and maintains paper-based and computerized filing systems for storage and retrieval of information.
  • Provides cross coverage for other support staff as needed. Performs other duties as assigned or requested, from direct supervisors or from other members of the Executive Office.
  • Process check requests, purchase requests, handles petty cash.
  • Prepare Doctor’s billing sheets to go to billing.
  • Creates monthly on-call calendar for medical staff.
  • Associate Degree or equivalent work experience with training in transcription, word processing and other computer skills.
  • Three years or more Secretarial experience required, healthcare experience preferred.
  • Knowledge of office related equipment, particularly understanding the use of personal computer and a general understanding of basic database programs, flow charting, and programs utilizing tables.
  • Pleasant, businesslike, assertive approach to visitors, employees and phone guests, utilizing good judgment in each encounter at an appropriate level.
  • Proven ability to function in a confidential manner with regard to patient care, personnel and business/financial information.
  • Ability to function independently with a variety of projects.
  • Excellent organizational skills. Ability to juggle and prioritize more than one task at a time while maintaining attention to detail and accuracy.