Administrative Assistant / Full Time / Part Time

Houlihan Lawrence - White Plains, NY (30+ days ago)

Job Opportunity: We are seeking both a Full Time and Part Time Administrative Assistant in White Plains. Weekend Part Time hours would be Saturday and Sunday, 9-5pm.

This position provides administrative support for the branch office sales agents and branch manager. Assists with special projects as needed and assist and provide backup to other office staff. Serve as liaison between perspective clients, real estate agents, vendors and other departments within the company. Establish and maintain positive and productive work relationships with all agents, staff, customers, clients and business partners. Be familiar with and comfortable using the company propriety systems and tools.

Performance Expectations

Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
Establish and maintain positive and productive work relationships with all staff, customers and business partners.
Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Knowledge and Skills:
Strong computer and keying skills. Typing speed of 45-60 w.p.m.
Proficient with Microsoft, Apple, Google
Proficient with Word, Excel, Power Point, Outlook
Self-motivated, organized and detail oriented
Ability to work independently and to prioritize and handle multiple tasks and projects concurrently
Effective oral and written communication skills, interpersonal skills a customer-service focus and the ability to work as a member in a team-oriented environment
Knowledge of real estate, title and/or mortgage business helpful
Full Time Compensation would be: Starting Salary $40,000, medical/dental, production based year end bonus

Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations.

This administrative position is located at the Front Desk of the White Plains office. It is primarily a receptionist type of position; knowledge of Showing Desk, HGMLS and Beacon is a plus. The successful candidate will understand the culture of the office and behave accordingly. A calm demeanor under pressure is a must!

Preferred schedule is Saturdays and Sundays, 9am – 5pm. Occasional Holiday coverage.

Dress appropriately, tending toward conservative attire
Answer phones professionally and direct calls as needed
Interface with all visitors behaving as the “face and voice” of Houlihan Lawrence
Schedule and coordinate showing appointments often involving numerous calls, emails or texts
Input showing instructions with accuracy
Keep listings updated on status
Process new listings (documents, photos, plasma, thank you letters and instructions)
Program Supra lockboxes, generate one day codes and maintain log
Track and maintain keys/key logs for listings
Unlock and re-lock doors, move display stands
Organize Fedex pick-ups upon agent request
Keep an orderly front desk, reception and conference area
Maintain and restock brochure racks, supply closet, copiers, agent’s computer stations and kitchen area.
Put together Seller, Buyer and Rental packets
Stock up Gallery of Homes and Portfolio
Interface with other administrative professionals pleasantly
Other related duties as assigned

Minimum of high school diploma or the equivalent.

One to three years clerical or administrative experience strongly preferred.
Compensation is Hourly - based on experience

About Company
Leading high volume Real Estate firm in Westchester, NY.