- High School Diploma or GED
- Intake Experience
- Driver's License
- Phone Etiquette
- Microsoft Access
- Records Management
- Health Insurance
- Paid Time Off
Under direct supervision the Administrative Assistant I performs a variety of administrative duties and tasks. Maintains confidentiality of all privileged information.
High School Diploma or GED plus two years administrative or secretarial experience; or equivalent combination of education and experience.
Must possess and maintain a valid California or Nevada driver’s license or capable of obtaining one within thirty-days (30) of employment.
Must be able to be insurable by the Tribe’s Driving Policy.
Must be able to successfully pass a pre-employment drug/alcohol screen and background investigation.
Preference will be given to qualified Native American Indians.
Essential Duties & Responsibilities
Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department, ensuring professional telephone etiquette.
Screens incoming calls and correspondence; exercises judgment and responds accordingly.
Records and delivers messages or transfers calls to voice mail when appropriate.
Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel, maintaining professional and courteous demeanor.
Arranges travel, prepares and submits travel-related documents, and maintains travel information as necessary.
Maintains financial records; processes accounts payable, purchasing and travel documents.
Prepares correspondence, reports, minutes, agendas, memos, forms, directories, resolutions, ordinances, and other documents and communications from drafts, recordings, or verbal instruction as requested.
Edits and reviews all correspondence and documents for correct grammar, punctuation, and spelling.
Assists with scheduling of events and activities.
Compiles participant lists for a variety of programs being offered by the program.
Assists with program activities as needed and assists with intake appointments with potential clients.
Performs database input.
Schedules appointments for case management staff and completes intake appointments with new clients.
Assists in creating files for new clients and maintains records of contacts.
Provides benefit information for which a client is eligible as needed.
Prepares and issues receipts for payments.
Establishes and maintains an effective filing and retrieval system.
Maintains and operates office machines, equipment, and computers. Performs or coordinates general maintenance and repair.
Photocopies, collates, distributes, and files documents.
Transmits outgoing faxes, and retrieves, logs, and distributes incoming faxes.
Maintains inventory of office supplies.
Maintains a log for vendor expense.
Receives, sorts, logs, and routes mail.
Attends meetings and takes minutes as requested.
Performs errands for the Site Manager as needed.
Performs other duties as required.
Knowledge, Abilities, Skills, and Certifications
Knowledge of modern office practices, procedures, and equipment.
Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
Knowledge of records management and basic accounting procedures.
Ability to communicate effectively in the English language both verbally and in writing.
Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
Ability to represent the organization in a professional manner, building respect and confidence.
Ability to maintain confidentiality.
Ability to handle multiple tasks and meet deadlines.
Ability to approach others in a tactful manner, react well under pressure, treat others with respect and consideration regardless of their status or position, and accept responsibility for their own actions and follow through on commitments.
Ability to carry out instructions furnished in verbal or written format.
Ability to work independently with minimal supervision.
Ability to demonstrate excellence in everything, and continually seek improvement in results.
Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).
While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to stand; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.
Work is generally performed in an office setting with a moderate noise level.
Conditions of Employment:
Hiring preference is provided to members of the Washoe Tribe of Nevada and California followed by members of other federally recognized tribes. Must pass and comply with the PL101.630-Indian Child Protection and Family Violence Protection Act. Washoe Tribe of Nevada and California requires any designated candidate to complete a pre-employment drug/alcohol screening, must possess a valid NV or CA. driver license within thirty (30) days of employment, (when applicable) and PL 101-630 Criminal / Character Investigation background check.
Nevada & California- Federal Employee Benefits Program (FEHB) provides employees with numerous medical plan options to best fit each employee’s specific medical needs, residence service area, and budget. The employee’s also have the options for Transamerica Supplemental Insurance by payroll deductions.
Dental & Life
Nevada & California- Guardian PPO $1500 Annual Maximum Benefit, Dental Guard Preferred, Calendar Year deductible $50.00. Included with Guardian the Tribe offers a $50,000 Basic Term Life for employee only coverage.
Nevada & California- VSP Wellness eye exam $10.00 copay, prescription glasses $25.00 co-pay, standard lenses covered allowance $130.00 every 2 years, and contacts in lieu of glasses.
13 Paid Holidays Per Year!
New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Indian Day, Nevada Day, Veteran’s Day, Thanksgiving Day, Day after Thanksgiving, Christmas Day, and one Floating Holiday.