Program Assistant, Casual

City of Sunnyvale, CA - Sunnyvale, CA

Full-time$18 an hour
Skills
Description
Note: Casual, non-benefited employees are limited to working no more than no more than 900 hours in a fiscal year (July 1-June 30).

Under general supervision of the Columbia Neighborhood Center Site Manager or designee, the program assistant will assist full-time staff with all aspects of program/service delivery in the areas of planning, outreach & marketing, implementation, and wrap-up.

Essential Job Functions

DUTIES: May include, but are not limited to the following:
Assist Community Services Coordinator in planning, organizing and implementing programs/services
Day-to-day administrative support for programs such as preparing participant communication (letters, emails), ordering/purchasing supplies, maintaining inventory, keeping records and making reminder phone calls.
Assist with processing fees collected
Provide excellent customer service, relating to a wide variety of people, situations and experiences
Prepare promotional materials and supplies for programs and transport to multiple locations throughout the community.
Assist with program/service promotions and public relations by being knowledgeable about programs, services, and special events taking place at Columbia Neighborhood Center and the overall Community Services Division.
Conduct in-person outreach and marketing to residents throughout the community, at various locations and times as assigned.
Assist with CNC lobby and phone coverage as needed
Other duties as assigned.
IMPORTANT INFORMATION
This is a casual position with the City of Sunnyvale. It is an hourly position with no benefits. The selected individual MUST be available to work some weekday evenings and weekends.

WORKING CONDITIONS
Position requires regular sitting, standing, walking, reaching, kneeling, bending, squatting and stooping in the performance of activities. The position also requires grasping, repetitive hand movement and fine coordination. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing personal customer service. The need to lift, drag and push, pull objects weighing up to 10 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.
Minimum Qualifications

Education and Experience:
The minimum qualifications for education and experience can be met in the following way:
Graduation from high school or tested equivalent; AND
Experience working directly with children and youth, ages 2-17 and their families in a recreation or education setting.

Minimum age: 18 years old.
Ability to follow oral and written instructions.
Ability to work independently in the absence of supervision.
Experienced with Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, Outlook).

Licenses/Certificates:
Possession and continued maintenance of a valid class C California driver's license and a safe driving record.

DESIRABLE QUALIFICATIONS

Bilingual in Spanish, Mandarin or Farsi
College courses in education, social service, recreation, human services, etc.
Application and Selection Process

If you are interested in this opportunity, please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources.

Candidates are asked to fully describe any training, education, experience or skills relevant to this position. Electronic applications may be submitted on-line through the City's employment page at Sunnyvale.ca.gov and click Jobs or application materials may be submitted to: Department of Human Resources, 505 W. Olive Ave., Suite 200, Sunnyvale, CA 94086. Incomplete applications will not be accepted.

SELECTION PROCESS
Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in further screening, which may include interviews and interactive assessment exercises. There are a limited number of positions and this job posting may close without notice.

Applications are reviewed on an ongoing basis and information regarding next steps in the recruitment process will be sent via email. Please check your email regularly for status updates. If you have not heard back within five working days, please contact Faye Brand at: 408-730-3015 or fbrand@sunnyvale.ca.gov.

Any candidate selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check as well as a medical exam(s) administered by a City-selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.

INFORMATION ABOUT PROOF OF EDUCATION
Any successful candidate selected by the hiring department will be required to submit proof of education (i.e., original copy of the diploma or college/university transcripts).

ADDITIONAL INFORMATION
For more information regarding this employment opportunity, contact Angela Chan at 408-730-7803 or email: angelachan@sunnyvale.ca.gov. For information regarding to the application process contact Faye Brand at (408) 730-3015 or fbrand@sunnyvale.ca.gov.

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application.