Responsible for the day-to-day fiscal operations and financial integrity of the unit’s business affairs and provides critical support to the Dean and senior leadership for all budgetary and financial matters. The Business Manager is a member of the Academic Finance and Operations Team (AFOT) and reports directly to the Dean of the School of Communication.
- Prepare and review annual and multi-year budgets that accurately reflect expenditures and revenues including multi-year budget plans, which align with the university’s strategic plan. Review financial reports to ensure accuracy and transparency.
- Maintain and evaluate financial reports to ensure that budgetary plans are being met in accordance with expectations. Complete all necessary fiscal year-end documentations and tasks.
- Collaborate with key budget officers at the university on the allocation of the annual budget and, which includes personnel, operating, grant, endowment, gift and capital funding; manage fiscal operations to ensure adherence to all University policies and procedures.
- Identify risks and opportunities and initiate timely actions to address, resolve and implement solutions to any budgetary problems or restrictions.
- Train appropriate staff in monitoring budgets and properly record and account for all business transactions; implement and maintain internal controls centered on sustainability and sound checks and balances.
- Work with Dean in processing all faculty and staff travel/professional development requests and budgets.
- Review current equipment inventory with Manager of Technology, TV Studio Manager and Technology Coordinator, and plan for future upgrades and replacements as necessary; coordinate all equipment purchases and replacements accordingly based on findings and budgetary allocations.
- Coordinate computer replacement purchases with IT for faculty, staff and school computers, which are eligible for replacement per the university’s policies.
- Manage and renew all SoC institutional, organizational and individual professional society memberships and dues including various monthly newspaper subscriptions.
- Monitor, approve and process all payment and purchasing requests and reimbursements from faculty, staff, students, and outside vendors.
- Review and approve all procurement transactions, and reconcile monthly statements.
- Process and submit credit card, check and cash payments or additional revenues.
- Assist faculty in developing and adhering to graduate study abroad program budgets.
- Review all contracts and agreements with outside vendors and negotiate any necessary terms to abide by University policies governing the administration and execution of contracts prior to final approval from the appropriate Authorized Officer.
- Oversee all part-time faculty funding and facilitate contract generation on behalf of the Office of the Provost and Faculty Administration.
- Work directly with the Director of Faculty Administration, Dean and Associate Dean on ACA compliance, faculty leaves, new hire policy, major and minor administrative appointments and all other activities involving faculty resources.
- Update staff position descriptions in the Employee Applicant System and review all applications during hiring process.
- Facilitate hiring process of student workers including submission of all new hire documentation and ePAFs.
- Track and approve all staff timecards bi-weekly, including student workers when needed; ensure FTEs are not exceeded and hours worked are accurately applied to correct positions in multiple position cases.
- Chair scholarship committee which includes updating scholarship award availability in Academic Works, scheduling meetings with entire committee, setting scholarship application guidelines, reviewing applications, setting up rubrics for scoring and evaluating applications, compiling all scholarship funds available for current fiscal year and following all scholarship restrictions accordingly.
- Coordinate scholarship awards with the Financial Aid office and monitor the awards for adherence to budget.
- Stay current on continuously changing university policies and procedures and convey critical changes to necessary stakeholders.
- Act as a liaison between the School’s faculty/staff and University departments (e.g. Provost Office, Accounts Payable, Faculty Administration, Human Resources, Purchasing, etc.)
- Perform other duties and projects as assigned and required.
Minimum Education and/or Work Experience
Bachelor’s degree in business, finance or related field and three-five years of professional business or management experience, MBA or CPA strongly preferred; equivalent combination of experience and education may be considered.
Bachelor degree in business, finance or related field and minimum three years of professional business and management experience; equivalent combination of experience and education may be considered.
- Concrete understanding of financial, budget and payroll systems, or similarly complex administrative systems within a multi-disciplinary institution.
- Ability to read, analyze, and interpret financial reports, legal documents, and general business correspondence.
- Ability to identify, interpret and make decisions in a complex and continuously adapting environment.
- Budget analysis or management experience helpful.
- Strong analytical and communication skills required.
- Ability to effectively present information and respond to questions in a group setting.
- Experience working in a complex organization.
- Strong knowledge of the Microsoft Office suite, especially MS Word, Excel, and PowerPoint; Accounting software; Payroll systems, and Human Resources systems.
All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, marital status, sexual orientation, gender identity, or protected veteran status and will not be discriminated against on the basis of disability.
- Advanced proficiency with MS Office Suite, familiarity with, or ability to master quickly, the University’s financial reporting applications.
Supervisory Responsibilities Yes
Required operation of university owned vehicles No
Does this position require direct animal or patient contact? No
Physical Demands None
Working Conditions None
Open Date 03/13/2020
Special Instructions to Applicants