Office Administrator

Dudley Land Company - Houston, TX (30+ days ago)


Position Summary:

The Office Administrator will be responsible for the front desk communication, including answering phones and processing mail. They will be the face of the company when visitors and clients enter the building. The Office Administrator will also help support the Land Department, as a Land Technician when needed.

Qualifications:

  • Experience with Microsoft Office software
  • Experience handling and organizing computer files (copying, moving, organizing in folders)
  • Experience as a Land Tech, Lease Analyst or Land Assistant preferred
  • Education:
  • High School diploma or equivalent
  • Bachelor’s degree preferred
  • Job Specific Skills and Knowledge:
  • Proficiency with computer technology
  • Ability to meet deadlines
  • Ability to organize the physical flow of work documents
  • Ability to effectively handle multiple assignments simultaneously
  • Good interpersonal communication skills
  • Ability to work within a team or individually

Essential Functions:

  • Direct communication with supervisor to obtain daily tasks and deadlines
  • Answering multi-phone line system and directing calls to appropriate department or individual
  • Greeting and assisting visitors
  • Process outgoing mail throughout the day
  • Receive and distribute incoming mail and Fedex packages to the appropriate department or individual in a timely manner.
  • Sign for packages and deliveries
  • Distributing express deliveries and fax transmittals
  • Photocopying and scanning
  • Assist President, managers and employees as needed
  • Obtain office equipment maintenance when needed and approved by a supervisor or manager
  • Vendor Relations: To include Astros, Texans and various other tickets as needed
  • Comparison shopping (when major decisions need to be made; please direct to the supervisor) *
  • Manage calendar for conference room
  • Manage office supply orders and distribution
  • Office maintenance management
  • Exterior building maintenance
  • Interior building maintenance (replace light bulbs, emergency cleaning of the kitchen, bathrooms, and conference room, replacing the air freshener in all restrooms.)
  • Make coffee as needed throughout the day, stock kitchen, and coffee bar as needed.
  • Assist with Prospect Management
  • Coordinate and communicate with Lease Records and Billing about prospect requirements
  • Strategic planning, troubleshooting and evaluate job progress
  • Prospect follow-up, cleanup and customer service
  • Review work product, edit and/or correct
  • Communicate with landmen and/or clients
  • Assist with creating ownership reports, lease packets, and maintain client spreadsheets
  • Maintain client spreadsheets, abstracts, lease files and digital files
  • Coordinate with Supervisor
  • Track prospect progress and report to PM
  • Assist PM’s with contacting potential contractors
  • Check the supply cabinet, toner stock, and janitorial supplies to see if order needs to be made and make necessary
  • Cleaning out of the refrigerator and microwave
  • Assist the supervisor with various tasks such as Staples, Logix, TWTtelecom, Centurylink, Fedex, and Credit Card bills/reconciliation.
  • Assist the supervisor with filing and maintaining organization
  • Assist with various special projects as needed
  • Help prepare/clean conference room before and after meetings and luncheons
  • Any other duties as assigned by supervisor
  • Performs additional tasks or responsibilities as assigned by the Area Land Manager.

Candidates may apply or bring their resumes to the Houston office at:

17171 Park Row, Suite 390

Houston, TX 77084

Job Type: Full-time

Experience:

  • Office Administration: 1 year

Education:

  • High school or equivalent

Location:

  • Houston, TX