The Clerk of the Circuit Court is looking for new members to join our team as part of one of the finest organizations in Hillsborough County. Employees of the Clerk of the Circuit Court provide quality service to our public.
As a member of our working team, you will occupy a position offering a unique challenge. You are, in effect, working both for your neighbors and yourself while constantly improving your community. You are a public employee performing essential services for the people of Hillsborough County. Our county’s citizens are affected by your on-the-job performance and their opinions of our organization are directly influenced by your conduct. Wherever you work in the Clerk’s organization, please keep in mind the trust that the people of Hillsborough County have placed in your hands. By meeting all of your responsibilities in the most efficient and courteous manner possible, you will find your efforts rewarding.
Job opportunities are offered first to current Clerk of the Circuit Court Employees. If a Clerk employee is not selected, consideration will be then given to applicants outside of the office.
This office reserves the right to consider how your application is prepared. It will be considered only if it is written with clarity and contains the required transcripts, certificates and licenses or other specified documents.
The Clerk of Circuit Court / Comptroller (Clerk) is the CFO of Hillsborough County, a large county with total annual revenues of approximately $1.9 billion. Responsibilities of the Clerk include accounting, treasury and audit functions for the Hillsborough County Board of County Commissioners (BOCC). This Accountant III position is in the County Finance Department and will primarily have responsibilities in: Accounting; General Ledger (GL) Analysis and Reconciliation, ERP system problem-solving; Subledger and Internal Control monitoring and analysis. Systems include an Oracle E-Business Suite Enterprise Resource Planning (ERP) system, Oracle Business Intelligence or OBIEE reporting, OnBase imaging system for document and workflow management, Kronos, as well as various subsystems utilized by BOCC departments and agencies.
IDEAL CANDIDATE PROFILE
The ideal candidate will have knowledge of Governmental Accounting (for state or local governments), as well as a thorough understanding of accounting systems and internal controls. The ideal candidate will also have experience with Oracle, or other ERP system, GL and subledgers, subsystems and complex account structures. The ideal candidate will have experience analyzing and solving accounting and financial transaction and reporting problems and handling special projects. Projects in this job could include analysis of existing processes, determining best practices and implementing new standards. The ideal candidate will also have the ability to work cooperatively with County management and stakeholders in outside departments and agencies to solve accounting and financial issues and ERP system-related problems, develop new work processes, and provide opportunities for knowledge sharing or training. Excellent written and verbal communication skills are required for writing procedures, financial narratives, internal control documentation, training documents as well as employee evaluations. Knowledge of state and local government accounting and budgeting would be preferred. Knowledge or experience with financial reporting would be a big plus. In addition, the ideal candidate will have two years of experience with monthly and annual closing processes, the preparation of closing journal entries and reconciliations of intergovernmental revenues and liabilities. In addition, the ideal candidate will have some experience with investments and cash flow analysis.
A bachelor’s degree with a major in Accounting, Business, Computer Science or related fields
Five (5) years of experience in Accounting, Auditing, Financial or Business Analysis or similar field as a professional accountant.
a degree is preferred, but will consider candidates with an equivalent combination of education, training and experience that would reasonably be expected to provide the job-specific competencies noted below.
If selected for an interview, a brief multiple-choice Accounting quiz will be given as a part of the interview.
(A valid CPA license or CGFO, CPFO or CMA certificate may substitute for the testing requirement. Copies of any licenses or certificates may be attached to the electronic application submitted for this job opportunity).
JOB SPECIFIC COMPETENCIES
- Knowledge of Financial Accounting. Knowledge of State and Local Governmental Accounting would be preferred. Experience with grant accounting would be a plus.
- Knowledge of Treasury functions (banking) is preferred. Familiarity with fraud prevention is a plus.
- Knowledge of investment transactions and functions is preferred.
- Experience with cash flow analysis is preferred.
- Experience with reviewing or analyzing financial transactions and reports including annual financial statements.
- Ability to analyze and reconcile financial transactions in GL account balances to reports and subsystems.
- Ability to effectively track large tax receipts and related disbursements.
- Experience with fund analysis is preferred.
- Experience in Accounts Receivable (AR) recognition and reconciliation. Familiarity with cash collection systems would be a plus.
- Ability to organize and maintain a record retention system for related financial workpapers and reports. Developing audit workpapers (PBC) is a plus.
- Skill in identifying, researching and solving Accounting and Finance issues.
- Knowledge of effective internal controls. Knowledge of Government, Risk and Compliance (GRC) software would be a plus.
- Knowledge of Oracle ERP system and associated processes. Knowledge of SAP, PeopleSoft, JD Edwards or similar ERP system would also be acceptable.
- Knowledge of Business Intelligence (BI), OBIEE or other reporting tools is preferred.
- Skill in writing reports, accounting policies and procedures and training materials.
- Ability to develop advanced computer based spreadsheets, graphs, summaries, and reports. This requires intermediate to advanced knowledge of Microsoft software such as Excel and Word.
- Skill in preparing and/or approving journal entries.
- Skill with implementing new accounting systems and software applications is a plus.
- Knowledge of financial management. A Certified Government Finance Officer (CGFO) or Certified Public Finance Officer (CPFO) is preferred. A Certified Public Accountant (CPA), Certified Management Accountant (CMA), or other comparable certificate is a plus.
- Knowledge of budgeting. Knowledge of state and local government budgeting is a plus.
- Ability to establish and maintain cooperative and effective working relationships. Ability to effectively interact with co-workers, auditors, other governmental agencies/departments, vendors and consultants.
- Experience with supervising staff and evaluating the performance of others.
- Experience with bringing tasks and projects to a quick close with determination and commitment.
- Ability to manage time and prioritize workload efficiently and effectively.
The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below. Job duties may change based on critical needs.
Accounting and Financial Transactions, Reconciliations and Reporting:
Monitoring the General Ledger and Internal Controls:
- Review and approve GL reconciliations on a monthly basis within established deadlines. This includes bank reconciliations, escrow reconciliations and AR reconciliations and collections.
- Prepare related monthly, quarterly and annual, or as otherwise required, workpapers and financial schedules that support amounts on the trial balance and financial statements.
- Prepare related workpapers and schedules for the annual external audit as required by the auditors (PBC).
- Review and approve journal entries submitted by internal and external staff.
- Work with internal and external staff to ensure financial transactions are submitted accurately and timely.
- Prepare journal entries associated with investment transactions and related monitoring and reporting activities including cash flow analysis.
- Close month-end and year-end AR subledger module within established schedule.
- Support closing of month-end and year-end GL within established schedule.
- Develop and maintain Task Calendar for daily, weekly, monthly, quarterly and annual events to prevent oversights.
- Provide training opportunities (classes) for internal and external staff as needed on related subjects for GL, Treasury (Cash) and AR.
- Understand business processes from an internal control perspective.
- Communicate compliance issues with management of BOCC departments and agencies.
- Use Business Intelligence (BI), OBIEE, and/or Oracle EBS reports to monitor and analyze the condition of and proper data flows through the Subledgers and GL.
- Participate in development and monitoring of GRC software controls.
- Develop in-depth knowledge of the Oracle ERP system and related subledgers and subsystems, as well as the County’s ledger and account structure and reporting tools.
- Propose improvements in procedures and utilization of the ERP system.
- Participate in special Accounting or ERP system-related projects for the County Finance Department.
- Work with Information Technology Department and other internal/external agencies, departments or parties to solve problems when necessary.
- Monitor staff performance and ensure that deadlines are met. This includes service efforts and accomplishments reporting for management.
- Train and mentor internal staff; assess training requirements and provide clear and consistent direction and support.
- Complete Performance Management documents (evaluations) in Oracle within required dates.
- Manage staff time; approve schedules and leave requests and timesheets in Kronos.
This classification description is not intended to be, nor should it be construed as an all inclusive list of the duties associated with a particular position. Management may require incumbents to perform job duties other than those contained in this document at any time.
Preference will ONLY be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation to support entitlement to preference MUST be provided at the time of application.
Employees may be required to participate in response/recovery activities in response to a major emergency or natural disasters affecting County operations. In such situations, every effort will be made to maintain operations, but employees may be assigned to carry out response activities suited to their skills and capabilities.
CLERK OF THE CIRCUIT COURT IS AN EQUAL OPPORTUNITY EMPLOYER
The Clerk of the Circuit Court provides equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, age, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism or other non-merit factors.
Clerk of the Circuit Court welcomes and encourages applications from minorities, veterans, and persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.