Medical Office Assistant II – Whole Pers...

County of San Mateo - San Mateo County, CA (30+ days ago)4.0

The Health System's Public Health, Policy and Planning Division is seeking a well-qualified individual for the position of Medical Office Assistant II – Whole Person Care – Extra Help. Medical Office Assistants, under general supervision, provide a variety of routine to difficult medical office support to a variety of County outpatient, ancillary, medical records and other direct patient care areas, which may include patient scheduling and intake, reception, typing, word processing and patient recordkeeping, filing; and perform related duties as assigned.

The current vacancy is an extra help position within the Public Health, Policy and Planning Division for a short-term assignment estimated for 3 months, but could potentially be extended based on project.

Primary responsibilities:
Support the Whole Person Care Pilot through migrating client data from MS Excel and Word to an Electronic Health Record (EHR).
Perform client registration into program(s); update client status when no longer in programs in the EHR.
Analyze and filter progress notes to ensure appropriate for inclusion in the EHR.
Work with supervisor to develop documentation policies and procedures.
Assist supervisor with projects as needed.
Coordinate and schedule meetings as needed.

The ideal candidate will possess:
Previous office support and/or administrative support experience; working in a medical/health setting preferred.
Initiative and sound independent judgment to within established guidelines.
Demonstrated experience working independently; ability to prioritize work and meet deadlines.
Proficiency in Microsoft Office Suite and ability to quickly learn new computer programs; experience in Avatar or other electronic health/medical record application preferred.
Ability to professionally communicate clearly both in oral communication and written communication.
NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Some extra help positions are eligible for benefits under the Affordable Care Act. Extra help employees are not guaranteed permanent status at the end of the assignment.
Application/Examination: If you are interested in being considered for this Extra Help position, the following materials must be submitted via e-mail in a Word or PDF format.
Responses to Supplemental Questions

Supplemental Questions:
Describe the administrative/office support duties you have performed in your current or previous work experience. Be specific.
Give an example from your work experience that best demonstrates your ability to complete tasks independently with little or no supervision.
Describe your experience evaluating written information to ensure appropriate content and proofreading. Be specific.
Describe your experience working with computers. Include the software in which you are proficient, and the types of documents you have produced.

Please include the words " Medical Office Assistant II – Whole Person Care – Extra Help" in the subject area of email submissions to:

Cyrena Row, Whole Person Care Administrative Assistant

Application materials will be reviewed as they are received and well-qualified candidates will be contacted for an interview.

Apply immediately. Application materials will be accepted until position is filled. This posting is open on a continuous basis and selection may be made at any time within the process.

NOTE: Application materials are only accepted via e-mail. Materials sent via regular mail and/or fax will not be accepted. Submittals that do not include all required elements (cover letter with responses to supplemental questions and a resume) will not be considered.